Secretary to CEO

15 hours ago

Mulund West, Maharashtra, India SPF's HIRA MONGI NAVNEET HOSPITAL Full time ₹ 3,00,000 - ₹ 6,00,000 per year

Department: Administration

Reports To: Chief Executive Officer (CEO) & Managing Director (MD) & Trust Office

Employment Type: Full-time

Position Summary:

Provide high-level administrative, secretarial, and coordination support to the CEO & MD to ensure smooth functioning of the Executive Office, handling confidential information, communications, and scheduling efficiently.

Key Responsibilities:

  • Manage CEO & MD's calendars, appointments, and travel arrangements.
  • Draft and handle correspondence, reports, circulars, and presentations.
  • Organize and coordinate meetings, prepare agendas, and record minutes.
  • Maintain confidential files, records, and documents systematically.
  • Liaise with department heads, staff, and external stakeholders.
  • Screen calls, emails, and visitors; handle queries professionally.
  • Track pending files, approvals, and follow-up on action points.
  • Provide administrative support for Board and management meetings.
  • Assist in event coordination and special projects as directed.

Skills & Competencies:

  • Excellent written and verbal communication skills.
  • Strong organizational and multitasking abilities.
  • High confidentiality, professionalism, and discretion.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  • Ability to work independently and manage time effectively.

Qualification & Experience:

  • Graduate in any discipline (preferably with Secretarial/Office Management training).
  • 5–7 years' experience supporting senior management, preferably in a hospital or healthcare setup.

Job Type: Full-time

Pay: From ₹25,000.00 per month

Benefits:

  • Provident Fund

Work Location: In person

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