Secretary / Executive Assistant

2 weeks ago

Bhagwanpur Gorakhpur, India Uplife Solutions Private Limited Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Job Summary:

Sunil Group is looking for a highly organized and proactive Executive Assistant to support senior management. The most important skills for this role are strong communication and follow-up abilities, ensuring seamless coordination between executives, teams, and external stakeholders. The ideal candidate should be able to manage multiple responsibilities, handle confidential matters with professionalism, and maintain a high level of attention to detail.

Key Responsibilities:

Communication and follow-ups are the most critical aspects of this role. The Executive Assistant will be the primary point of contact between executives and internal or external stakeholders, ensuring that all tasks, meetings, and commitments are tracked and completed on time.

Managing calendars, scheduling meetings, and organizing appointments efficiently. Handling emails, phone calls, and official correspondence while maintaining professionalism and discretion.

Coordinating travel arrangements, accommodations, and event planning for senior management. Ensuring smooth execution of executive directives across different departments and keeping track of key deadlines.

Maintaining confidential records, agreements, and contracts. Preparing meeting minutes, tracking action items, and ensuring that all documentation is accurate and up to date.

Assisting in project management by monitoring ongoing business projects and ensuring timely execution. Supporting recruitment processes and onboarding for senior-level hires while helping implement internal policies and optimizing company workflows.

Key Requirements:

A bachelors degree in business administration, management, or a related field.

Two to five years of experience as an Executive Assistant, Personal Assistant, or in a similar role.

Strong communication and follow-up abilities are essential. Excellent verbal and written communication skills, the ability to multitask, and work under pressure.

Proficiency in MS Office (Word, Excel, PowerPoint) and Google Suite. High attention to detail, a problem-solving mindset, and the ability to handle confidential information with integrity.

Preferred Qualities:

Experience working with senior executives or business owners. Familiarity with HR and business operations. Strong time management skills and adaptability in a fast-paced work environment.

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