Logistics - Senior Executive

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Logistics - Senior Executive

Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with kindness and humility, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions that make people look and feel good. There's much to learn and many to learn from, with more than 16,000 employees around the world to explore ideas and ambitions with. Dive into varied, flexible, and stimulating environments. Meet empowered professionals to partner with, befriend, and stretch your skills alongside. Every day, your energy, your creativity, and your determination will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.

Logistic – Senior Executive - Your future position?

The Logistic – Senior Executive is responsible to manage end-to-end Import and Export logistics for Fragrance and Oral Care compounds, ensuring timely deliveries, regulatory compliance, and effective coordination with internal and external stakeholders.

Key Responsibilities

Imports:

• Coordinate with Global Freight Forwarders and local Custom House Agents (CHAs) for timely clearance of import shipments (Air & Sea).
• Manage import documentation (Invoices, Packing List, Air Waybills/Bill of Lading, COA, COO) like collecting, preparing and forwarding the documents from Suppliers/Purchasing Dept to CHA/Finance department timely filing the paper with Customs through Company approved CHAs for speedy clearance of Import cargo.
• Maintain soft copies of import documents (Supplier Invoice, Packing List, Air Waybill/Bill of Lading, COA, COO) in the department.
• Liaise/follow up with Clearing Agents (CHAs), Transporters, internal departments, and Banks to speed up clearance and resolve operational issues.
• Submit Bills of Entry and related documents to Finance for vendor payments.
• Handle DDC shipments by submitting required documents to Drug Controller for timely NoC clearance.
• Ensure compliance with Customs and other regulatory requirements.

Exports:

• Plan and execute export shipments in SAP aligned with GI dates.
• Prepare and manage export documents (Commercial Invoice, Packing List, COA, COO, Bill of Lading/Air Waybill, and Shipping Instructions) for speedy clearance of Export cargo.
• Coordinate with banks under LC terms for submission of export documents.
• Liaise with Customs, and other statutory bodies for regulatory compliance.
• Manage outbound transporters to ensure timely dispatch of export consignments from factory to port/airport.
• Track shipments until final delivery to overseas customers and update stakeholders.

Payments & Coordination:

• Process CHA / Freight Forwarder / Transporter invoices and ensure timely payment.
• Work closely with Finance to facilitate settlement of vendor payments on due date.
• Coordinate with internal teams (Customer Care, Planning, QC, Manufacturing, Warehouse) for shipment readiness.

Reporting & MIS:

• Prepare and submit monthly MIS reports covering freight costs, lead times, shipment volumes, and pending cases.

Continuous Improvement:

• Actively contribute to process improvements and cost-saving initiatives in logistics.
• Stay updated with new systems, tools, and regulatory changes.

Other Functions:

• Meet and liaise, wherever necessary, with Customs and other Government bodies on behalf of the Company.
• Engage with Company-appointed consultants on Import/Export-related legal matters, as required.

Working Contacts:

Internal:

Customer Care, Planning, Manufacturing, Quality Control, Purchase, Finance.

External:

Clearing Agencies / CHAs, Company Appointed Consultants, Freight Forwarders & Shipping Lines, Banks / Insurance Company, Customs / Other Government Bodies.

You?

Are you someone who wants to grow and shape your own world? Who needs a new challenge and bring excellent contribution to the company? Then come and join us - and impact your world.

Your professional profile includes:

Academic background

• University Degree in Supply Chain Management, Logistics, International Business, BA, Engineering or related disciplines or any graduation stream.
• 5 - 7 years of related Logistic experience
• Verbal and written command of English, local languages preference Tamil, Kannada.
• Proficiency in using common PC applications (Word, Excel) and SAP.

At Givaudan, you contribute to delightful taste and scent experiences that touch people's lives.

You work within an inspiring teamwork culture – where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions.

Every essence of you enriches our world.

Diversity drives innovation and creates closer connections with our employees, customers and partners.

Givaudan embraces diversity and is committed to building an inclusive environment where everyone impacts our world.

Remote working: On-site