Visa Filing and Administrative Executive

1 day ago

Mohali, Punjab, India AB7 Solutions Full time

Job Description for Visa Filing and Administrative Executive

Location: Remote (Work from Home)

Time Zone: Canada & US working hours

Employment Type: Full-Time

Compensation: Based on experience

Reports To: RCIC / Business Lead

About the Role

We are seeking a highly motivated Visa Filing and Administrative Executive to join our team. In this role, you will provide critical support to an RCIC-led immigration practice while also managing a variety of administrative and operational tasks. The ideal candidate is detail-oriented, organized, and able to balance multiple priorities in a professional and confidential manner.

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Key Responsibilities

Immigration Support
• Prepare and review immigration applications, supporting documentation, and forms.

• Maintain and update client files, ensuring accuracy and adherence to deadlines.

• Communicate with clients to collect necessary information and provide regular updates on case progress.

• Research immigration programs, requirements, and regulatory changes as needed.

• Safeguard all client information in compliance with privacy and regulatory standards.

Administrative & Business Support
• Manage day-to-day administrative tasks including scheduling, email correspondence, and document preparation.

• Assist with bookkeeping activities such as expense tracking, invoice preparation, payroll support, and record management.

• Coordinate projects, track timelines, and ensure timely follow-ups.

• Conduct research to support business operations, including vendors, suppliers, and process improvements.

• Draft reports, summaries, and spreadsheets for internal use.

• Provide additional administrative support to ensure smooth business operations.

________________________________________

Qualifications

• Minimum 2 years of experience in relevant field.

• Experience in immigration, legal, or administrative support (preferred).

• Exceptional attention to detail with the ability to handle sensitive information discreetly.

• Strong organizational and time management skills.

• Excellent written and verbal communication abilities.

• Proficiency in Microsoft Office Suite and Google Workspace.

• Familiarity with bookkeeping or accounting processes.

• Knowledge of the Federal Government Immigration Portal (an asset).

• Strong research skills with the ability to present findings clearly.

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