Assistant Payroll Manager

Job Description

Assistant Manager Payroll & Statutory Compliance

Location: Bhiwadi, Rajasthan

Business: Lenskart Vision Factory

Experience: 6-9 Years

Reporting to: Factory HR Head

Role Purpose

The Assistant Manager Payroll & Statutory Compliance will be responsible for end-to-end payroll operations, contractual labour management, wage administration, attendance & leave governance, and statutory HR compliance for the manufacturing setup at Lenskart Vision Factory, Bhiwadi. The role requires strong shop-floor involvement to address daily issues of blue-collar and contractual workforce while ensuring compliance with labour laws and internal policies.

Key Responsibilities

Payroll & Wage Administration

• Manage end-to-end payroll processing for permanent and contractual employees, ensuring accuracy, timeliness, and confidentiality.
• Coordinate monthly payroll inputs including attendance, overtime, incentives, deductions, arrears, leave encashment, and statutory recoveries.
• Ensure compliance with minimum wages, overtime rules, shift allowances, and wage settlements applicable to the manufacturing unit.
• Reconcile payroll data with finance and resolve discrepancies prior to salary disbursement.

Contractual Labour Management

• Manage end-to-end contract labour lifecycle including onboarding, documentation, deployment, renewals, and exits.
• Coordinate with manpower contractors for headcount planning, attendance validation, wage processing, and statutory compliance.
• Ensure contractor compliance with labour laws including CLRA, Minimum Wages Act, Payment of Wages Act, and Shops & Establishment / Factory Act.
• Conduct regular audits of contractor records and escalate non-compliance.

Attendance & Leave Management

• Oversee attendance systems (biometric / manual) for shop-floor and staff employees.
• Validate attendance, overtime, weekly offs, and shift rosters for payroll processing.
• Manage leave administration including earned leave, casual leave, sick leave, compensatory offs, and leave encashment.
• Resolve attendance and leave-related grievances raised by employees and supervisors.

Statutory Compliance & Labour Laws

• Ensure end-to-end compliance with PF, ESIC, Professional Tax, Labour Welfare Fund, Bonus, Gratuity, and Factory Act requirements.
• Coordinate statutory filings, challans, returns, inspections, and audits in collaboration with consultants and contractors.
• Maintain statutory registers, records, and documentation as per legal requirements.
• Support internal and external audits, labour inspections, and compliance reviews.

Shop Floor HR & Employee Relations

• Maintain strong shop-floor presence to address daily payroll, attendance, wage, and compliance-related issues of blue-collar employees.
• Act as first point of contact for shop-floor supervisors and workers for HR queries.
• Resolve employee grievances related to wages, overtime, attendance, shifts, and statutory deductions.
• Support harmonious employee relations by ensuring transparent communication and timely issue resolution.

MIS, Reporting & Process Improvement

• Prepare and publish payroll, attendance, and compliance MIS for management review.
• Track headcount, manpower cost, overtime trends, and statutory compliance status.
• Drive continuous improvement in payroll accuracy, turnaround time, and compliance processes.
• Support digitization and automation initiatives for payroll and attendance systems.