Purchasing Executive

Factor I: Accountability- **Responsible for Overall Material availability, inventory and cost objectives (Intraco +External purchase)**
- Plan and issue Purchase Order to suppliers and coordinate direct shipments of parts to factory
- Follow-up, or expedite with suppliers to ensure customer needs are met
- Send global delivery performance to suppliers and work with non-performing suppliers for improvement
- Work with suppliers to improve their flexibility to support surge and project orders
- Evaluate and determine best shipment mode to optimize logistic cost
- Close coordination with Logistics team for material tracking and in case any issues related custom/Freight forwarder.
- Manage purchases to optimize logistic and inventory costs for factory
- Work collaborately with Finance, IT to resolve supplier/system issues if any.
- Proactively managing suppliers where delivery date are at risk by escalating and evaluate opportunities to improve delivery date.
- **Applicable to only External Purchase**
- Purchase parts and materials at a negotiated rate.
- Provide global forecast to suppliers via Oracle i-Supplier Portal
- Work with suppliers to improve their lead-time to support factory inventory and company customer service objectives
- To review slow moving, excess inventory on a regular interval and take actions to improve inventory turns as on when needed.
- Support Commodity Manager on executing commodity plan (eg. Reverse Auction, tooling tracking, etc) as on when needed.
- **Administer commercial policies/procedures**
- Administer commercial policies/procedures
- Administer global contracts, agreements, and terms/ conditions for purchases
- Maintain purchasing parameter integrity (price, lead-time, order policy, drawing revision, commodity code, buyer, stocking type, Minimum Order Quantity, Min qty, Country Of Origin etc) in business systems (Oracle/JDE/others) as applicable.
- Maintain pricing, HSN and standard cost for business systems and resolve pricing discrepancy, e-linking issue if any with help of IT.
- Distribute new drawing revision to suppliers and liaise with them on phase in/phase out as appropriate
- Implement, administer and maintain Advance Deviation Request/Supplier Corrective Action as per procedure.
- Set up new supplier and maintain supplier database info (address, contact, etc)
- Submit procurement reports (supplier Delivery Performance, cost saving, inventory on hand, etc) to management and Worldwide strategic commodity managers as appropriate in a timely manner, update monthly dashboard of Purchasing metrics.
- Maintain necessary purchasing documents as per procedures /policy.
- Ensure purchases are in compliance with trade import/export and Internal Control Questionnaire requirements
- Take appropriate actions to resolve materials issues (price/qty discrepancy, documentation, etc)
- **Work with CSR, making sure activities (activities that are outside of standard purchasing process eg. factory pull in, material reexport paperwork etc) are taken care of and internal customers needs are met
- **Procurement Champion to drive global purchasing process improvement and consistency
- **May represent and co-ordinate materials support in projects orders
- **Strive for continuous improvement and pro-active in all areas
- **Perform any other tasks as and when assigned
P. **S- Some of above activities will not be applicable in Intraco Purchasing
**Scope**: All AP supplier development and improvement activities in full support of the Rosemount’s World Area Manufacturing Site needs for materials, supplier support and services.

JD:PUR

**Factor II: Knowledge and skills (Describe skills and how this job will use these skills)
Knowledge and Skills

How Used
- Bachelor Degree with minimum 1-3 years relevant experience preferred.
- Or Diploma with Minimum 5 years of relevant experience
- Preferably with MRP Knowledge
- Good Communication Skills (Verbal & Written)
- Office Software Application Skills
- Preferable with working knowledge in Lean techniques
- Knowledge of ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018 Quality System and Working knowledge of Supplier and Process audits
- Technical knowledge and competence in developing and improving supplier processes and technical capabilities.
- Understanding materials planning and buying needs
- Effectively interacting and dealing with supplier/inter-company/intra company communications
- Use of Excel, Word and Power Point for presentations and project management
- Supplier development to reduce lead times, improve supplier delivery, quality and cost.
- Perform supplier site audits, manufacturing process and quality systems audits

**Factor III: Relationship**

Internal: Materials, Operations, Sales & Marketing, HR, Finance, IT & Facilities in World Area Manufacturing Sites (WAMS) globally

External: AP-based and globally-based suppliers of Rosemount Measurement Division; other Process Management Division Materials organizations and Corporate Commod