Executive Assistant

5 days ago

Mumbai, India Shree Placement Services Full time

**- EXCELLENT FOLLOW UP SKILLS**
- Excellent written and verbal communication skills
- Time-management skills
- Ability to pay attention to detail
- Organization skills
- Ability to multitask
- Should have working knowledge of MS OFFICE especially EXCEL & Word
- Interpersonal skills
- Shorthand

**Responsibilities**
- Work directly with the Director to support all aspects of his daily work routine.
- Maintain the Director’s calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs.
- Serve as a liaison between the Director, internal Staff & Clients. This includes receiving and screening the Director’s phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
- Coordinate work with Internal staff as needed; play a key role in the coordination of staff efforts both within and outside the department.
- Provide coordination, monitoring, and communication of projects and programs managed by the Capsealing Department and other offices across the India
- Serve as a primary point of contact between the Office of the Director and other customers & clients
- Assist the Director in the development of presentations and white papers for internal and external audiences.
- Determine priority of matters of attention for the Director; redirect matters to staff to handle, or handle matters personally, as appropriate.
- Keep the Director advised of time-sensitive and priority issues, ensuring appropriate follow-up.
- Routinely perform a wide variety of support duties.
- Compose and prepare letters relating to routine correspondence for the Director’s signature.
- Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
- Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate.
- Prepare, reconcile, and submit expense reports.
- Maintain paper and electronic filing systems.
- Maintain confidential and sensitive information.
- Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
- Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
- Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.

**Salary**: ₹25,000.00 - ₹30,000.00 per month

Schedule:

- Day shift

Ability to commute/relocate:

- Mumbai - 400093, Maharashtra: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- English (preferred)

**Speak with the employer**

+91-XXXXXXXXXX

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