Executive Assistant

2 days ago

Kolkata, India Bultaminds Venture Full time

Job Code

BMJ1530

Work Experience

3years -5years

Salary

₹5,00,000 - ₹6,00,000 P.A

**Skills**:
Drafting mail, Making minutes of meeting & sending reports

Location

Kolkata - West Bengal, India
**Profile: Executive Assistant to CEO**
- Assisting the CEO - Keeping track of scheduled meetings/events/VC.
- Keeping track of references & giving updates.
- Taking care of Introductory mails along with Thanks giving, Best wishes mails. Making minutes of meeting & sending reports & following up.
- Maintaining a database of Visiting Cards.
- Taking care of Reimbursement & payments of the direct reporting manager & other reporters.
- Maintaining the Account Ledger - Cash & Bank.
- Maintaining Ad Register.
- Taking care of the Branding activities. Coordinating with the designers for designing of Event requirements & maintaining the stock. Participating in event stall. Networking with visitors.
- Coordinating customer-facing webinars, including developing relationships with vendors, tracking customer attendance and post-webinar follow-up.
- Supervising executive and management calendars while allocating tasks to the administrative support team, documenting meetings, tracking documentation and collecting team data for the smooth operational flow. Making daily reports from lead based softwares.
- Investigating issues and problems and drafted responses to urgent requests.
- Writing & distributing meeting minutes to appropriate individuals.
- Providing logístical support to visiting executives in coordination with other executive assistants.
- Collaborating with other administrative team members, human resources and finance department on particular projects and events.
- Taking care of some admin work - Printing, official Stationary, Boards, Office arrangements, Pest Control, in office event arrangements, gifts arrangements.
- Scheduling and planning of meetings and conferences, including site-to-site video conferencing calls, which helped to streamline business operations.
- Handling and distributing all incoming and outgoing post.
- Arranging appropriate travel, visas, agendas, necessary contacts & country information. Arranging accommodation PAN India.
- Keeping track of direct leads, working on the following up & distributing the work to the respective departments & following up inter department to get the work done.
- Working on the Ideal Book.

**Eligibility Criteria**: Graduate/MBA

**Years of Experience** (Min - Max): 4 -8 years

**Behavioral Competencies**
- Communication and interpersonal skills
- Good in MS Office
- Knowledge of Secretarial job
- Should have exceptional problem-solving skills.
- Handle pressure and make quick decisions

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