Admin Executive

3 days ago

Thiruvananthapuram Kerala, India Gemini Software Solutions Full time

**Position Name: Admin Executive**
**Location: Trivandrum**
**Experience level: 5 to 10 years of post qualification**:
We are looking for an organized and proactive Admin Executive to support our day-to-day operations. As an Administrative Executive, you will handle various administrative tasks that help maintain smooth business operations, facilitate communication, and support project coordination within the organization.

**Key Responsibilities**:

- Oversee daily office operations, including office upkeep, managing supplies, and ensuring proper maintenance of office equipment.
- Keep track of office supplies inventory and place orders for new materials as required.
- Coordinate the upkeep of office facilities and handle minor troubleshooting for office equipment (e.g., computers, printers).
- Manage the receipt and distribution of incoming and outgoing mail and packages.
- Provide administrative support by visiting locations related to business needs, such as government offices, banks, post offices, and transport centers.
- Organize and arrange office facilities for meetings, seminars, and events.
- Coordinate local purchases and manage deliveries.
- Ensure the office remains clean and organized by working closely with cleaning and maintenance staff.
- Control access to the office for employees and visitors, maintaining security protocols.
- Organize and maintain both digital and physical filing systems for easy document retrieval.
- Ensure compliance with fire and safety regulations within the organization.
- Assist with preparing reports, presentations, and documentation for internal meetings.
- Support the onboarding process for new employees by facilitating equipment and asset requirements.
- Provide general administrative support to different departments, including organizing travel arrangements, preparing reports, and managing correspondence.

**Qualifications and Experience**:

- ** Education**:Graduation
- ** Experience**:5-10 years of office administration or clerical experience
- Proficiency in Microsoft office suite (Word, excel, powerpoint, outlook). Office 365 expertise is a preference

**Key Skills**:

- Ability to work independently with mínimal supervision.
- Ability to manage multiple tasks, prioritize workloads, and meet deadlines.
- Clear and professional written and verbal communication for interacting with team members, clients, and vendors.
- Knowledge of office safety and emergency procedures
- Flexibility to assist with special projects and tasks as needed.
- Ability to efficiently manage time, juggle multiple tasks, and prioritize work effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
- Willingness to take on various tasks and adapt to changing office needs and priorities.
- Collaborative mindset to work effectively with different departments and individuals within the organization.
- Skill in organizing both digital and physical documents to ensure easy retrieval and compliance with any regulations.
- Basic troubleshooting of common office equipment (computers, printers, copiers, etc.).
- Two-wheeler with license is a must and willing to travel various offices within the city limits based on official requirements. LMV license is desirable.

**Job Category**:Admin Executive

**Job Type**:Full Time

**Job Location**:Trivandrum

**Experience**:5-10 years

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