
Export Documentation Executive
5 days ago
To manage all documentation and compliance processes related to international shipments, ensuring timely, accurate, and regulation-compliant exports with seamless coordination between internal teams, freight forwarders, banks, and customs authorities.
**Key Responsibilities & KPIs**
**Responsibility Area**
**KPI / Performance Measure**
**Preparation of Export Documents**
100% accuracy in invoices, packing lists, BL, COO, and shipping instructions
**Coordination with CHA & Forwarders**
100% timely dispatch of documents to CHA/freight forwarder
**Customs & Bank Compliance**
Zero non-compliance notices; timely submission of AD Code, LUT, etc.
**Shipping Schedule Management**
100% shipment dispatch on or before agreed ETA
**Pre
- & Post-Shipment Documentation**
All documents completed and submitted within 3 days of shipment
**LC / Bank Document Handling**
Zero document rejection by bank under LC
**MIS Reporting**
Weekly export report submitted every Monday by 11:00 AM
**Core Competencies & Skills**
**Competency**
**Expected Behavior**
Export Process Knowledge
Understands export cycle, INCOTERMS, and documentation
Attention to Detail
Zero errors in HS codes, description, value, currency, etc.
Tally/ERP/Excel Proficiency
Manages export data and shipping documents efficiently
Coordination Skills
Smooth communication with CHA, shipping lines, and internal sales/ops
Documentation Accuracy
All documents match LC/Purchase Order terms
Time Management
Works under pressure, prioritizes tight shipping deadlines
**Education & Experience**
- Graduate (preferably in Commerce/Logistics/International Trade)
- 2-4 years of experience in export documentation in a manufacturing or export house
- Knowledge of **DGFT procedures, LC documentation, customs clearance, and EXIM policies**
**Monthly KPI Dashboard Example**
**Metric**
**Target**
**Actual**
Shipment documents dispatched on time
100%
LC documentation rejection rate
0%
Delay in CHA/forwarder coordination
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