Export Documentation Executive

5 days ago


Park Street Kolkata West Bengal, India GEM DRYTECH SYSTEMS LLP Full time

To manage all documentation and compliance processes related to international shipments, ensuring timely, accurate, and regulation-compliant exports with seamless coordination between internal teams, freight forwarders, banks, and customs authorities.

**Key Responsibilities & KPIs**

**Responsibility Area**

**KPI / Performance Measure**

**Preparation of Export Documents**

100% accuracy in invoices, packing lists, BL, COO, and shipping instructions

**Coordination with CHA & Forwarders**

100% timely dispatch of documents to CHA/freight forwarder

**Customs & Bank Compliance**

Zero non-compliance notices; timely submission of AD Code, LUT, etc.

**Shipping Schedule Management**

100% shipment dispatch on or before agreed ETA

**Pre
- & Post-Shipment Documentation**

All documents completed and submitted within 3 days of shipment

**LC / Bank Document Handling**

Zero document rejection by bank under LC

**MIS Reporting**

Weekly export report submitted every Monday by 11:00 AM

**Core Competencies & Skills**

**Competency**

**Expected Behavior**

Export Process Knowledge

Understands export cycle, INCOTERMS, and documentation

Attention to Detail

Zero errors in HS codes, description, value, currency, etc.

Tally/ERP/Excel Proficiency

Manages export data and shipping documents efficiently

Coordination Skills

Smooth communication with CHA, shipping lines, and internal sales/ops

Documentation Accuracy

All documents match LC/Purchase Order terms

Time Management

Works under pressure, prioritizes tight shipping deadlines

**Education & Experience**
- Graduate (preferably in Commerce/Logistics/International Trade)
- 2-4 years of experience in export documentation in a manufacturing or export house
- Knowledge of **DGFT procedures, LC documentation, customs clearance, and EXIM policies**

**Monthly KPI Dashboard Example**

**Metric**

**Target**

**Actual**

Shipment documents dispatched on time

100%

LC documentation rejection rate

0%

Delay in CHA/forwarder coordination



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