Digital Marketing Executive Assistant

Hi I’m **Swapnicah Jain**, founder of a digital marketing and brand growth agency. I’ve been working with global brands for over 13 years — from fashion and skincare to wellness, coaches, and salons. I mostly work 1:1 with my clients and now I’m ready to welcome **one grounded, reliable person** to join me closely in this next phase of growth.

I’m looking for a **full-time Executive Assistant** who can work with me **from my office in Sector-63, Noida**. I run a small, peaceful setup and are looking for someone who can hold space with us, support operations, and grow into a strong pillar for the business.

You will be working as my **right hand**, helping me stay focused on income-generating and CEO-level tasks.

1. Calendar, Scheduling & Time Protection
- Manage my **daily and weekly calendar** — Zoom meetings, client calls, breaks, family time
- Book calls through Topmate, Calendly, etc.
- Send gentle reminders for appointments
- Manage content creation and scheduling for my LinkedIn profile

2. Client Communication & Inbox Management
- Follow up on leads, overdue payments, feedback, and check-ins
- Draft basic replies or assign urgent messages to me only

3. Project & Team Coordination
- Use tools like **Asana, Slack, Notion, or Trello** to track team and freelancer work
- Follow up with my designers, editors, developers, etc.
- Create weekly check-in reports for all active client projects

4. Content & Campaign Prep
- Prepare **Instagram, LinkedIn, or newsletter content** for review
- Upload approved content to scheduling tools (like Planoly, Later, or Buffer)
- Send reminders for reels/posts/ads I need to approve
- Coordinate with my copywriter/designer for missing assets

5. Website & Digital Asset Support
- Update text/images on Wix Studio or WordPress (basic level)
- Organize files, images, testimonials, case studies
- Maintain Google Drive or Dropbox so everything is easy to find

6. Basic Client Operations
- Send invoices, receipts, proposals
- Track weekly income/expenses in a basic spreadsheet
- Maintain a CRM or Notion database of clients and leads

7. Personal Assistant Crossovers (Optional)
- Help book travel, hotel stays for my retreats or vacations
- Order supplies, decor, or ritual tools for office
- Track birthdays or special dates of family, team, or VIP clients

You’re the right fit if:

- You’re someone who’s **calm, trustworthy, and organized**:

- You like working in a quiet environment without chaos
- You’re okay being part of a small setup (not a corporate space)
- You’re naturally proactive and like to _get things done_
- You’re **comfortable working closely with me**:

- You live near or can easily commute to Noida Sector-63

Timings & Salary:

- Full-time | Monday-Saturday - Timings
- 12 noon - 8 pm in the office, but should be flexible based on my availability, as I work with US clients mostly.
- In-Office (Work-from-home allowed on select days
- if approved)
- Salary: ₹15,000 - ₹30,000/month depending on experience

Why work with me?

You’ll be working directly with me — not lost in a big team. I’ll involve you in creative discussions, client work, and decision-making. I value calm energy, clear communication, and loyalty. If we vibe well, this role can grow into operations or creative lead in the future.

Pay: ₹15,000.00 - ₹26,000.00 per month

**Benefits**:

- Work from home

Application Question(s):

- Are you comfortable working usually from 12noon to 8 pm, but it has to be flexible as you will be working as my assistant.

**Experience**:

- Social media marketing: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: In person