Administration Officer

**InByte Academy** transforms the educational experience by seamlessly blending **academic excellence with emotional intelligence, creativity, and future-readiness for students from Class 1 to 12**. We serve as a constant companion, dedicated to nurturing each student into a confident, intelligent, and emotionally resilient individual. Through personalized learning and holistic growth, we empower students to reach their fullest potential — all from the comfort and convenience of home.

**Daily Online Tuition - Smarter Learning, Every Day**
- Online Tuition Classes from 7:30 PM to 9:40 PM for State and CBSE students. (Monday to Friday, except Public Holidays)
- 3 structured sessions of 40 minutes each with short breaks.
- Classes led by expert teachers with a _15-minute concept explanation_, followed by hands-on_doubt clearance, exercises and assignment support_**.**:

- This boosts concept clarity, discipline, and consistent learning habits.

**Virtual Meeting with Family-Teacher-Psychologist**
- Weekly virtual trio-meetings (Student with Parents + Teacher + Psychologist)
- Build stronger **family and social bonding.**:

- Talking beyond the syllabus develops public speaking communication skills, academic interest, confidence, goal setting, and self-expression skills.
- Monitor academic progress, emotional well-being, social behaviour, and addresses challenges such as learning disabilities, hyperactivity, lack of concentration, stress, anxiety, and ADHD.
- Builds emotional intelligence, confidence, and decision-making, self-esteem and a strong foundation for leadership.

**WE REQUIRE**:
Administrative Officer (AO) - 1 Post

**Role Overview**:
The Administrative Officer will be responsible for overseeing the day-to-day administrative operations, supporting academic and non-academic functions, and ensuring smooth coordination among staff, students, and parents. This role requires strong organizational, communication, and problem-solving skills, with a deep understanding of educational workflows and digital platforms.

**Key Responsibilities of the Administrative Officer**

**Daily Operations Management**
- Oversee smooth execution of daily online home tuition sessions from 7:30 PM to 10:00 PM, including class scheduling, attendance tracking, and educator coordination.
- Ensure timely communication of class links and session reminders to students and parents.
- Monitor session logs and maintain digital records of attendance and teacher performance.

**Weekly Virtual TRI-Meet Coordination**
- Organize and manage weekly **TRI meetings** involving students, parents, teachers, and psychologists.
- Ensure accurate scheduling, communication, and documentation of key discussion points and follow-ups.

**Sunday Extra-Curricular Events Management**
- Plan, schedule, and manage **Sunday programs** such as music, drawing, dance classes, competitions, and scholarship activities.
- Coordinate with instructors, judges, and participants for smooth execution and evaluation.
- Maintain student participation records and update achievement dashboards

**Communication and Stakeholder Support**
- Act as the primary point of contact for students, parents, teachers, and external experts (psychologists, artists, etc.).
- Address scheduling conflicts, complaints, and routine inquiries efficiently.

**Webinar and Program Administration**
- Support the planning of periodic **webinars, counselling sessions, and mental health awareness programs** with guest psychologists and educators.
- Handle registrations, reminders, feedback collection, and follow-up communication.

**Database and Documentation Management**
- Maintain accurate and up-to-date digital records of students, classes, extracurricular participation, parent feedback, and psychological assessments.
- Generate regular reports on student attendance, engagement, and event participation for internal review.

**Educator and Expert Onboarding Support**
- Assist in the onboarding of tutors, psychologists, and activity instructors by verifying documents, scheduling orientation, and maintaining contracts and compliance documentation.

**Platform and Tech Support Coordination**
- Liaise with the technical team to report and track any issues related to online class access, session recordings, or platform features.
- Assist users with basic tech troubleshooting related to login, video/audio setup, and link access.

**Compliance and Confidentiality**
- Ensure compliance with platform policies, child safety norms, and data protection regulations.
- Maintain confidentiality of student and family-related information, especially during counselling and assessment sessions.

**REQUIREMENTS**

**Minimum Requirement**: A **bachelor’s degree** in public administration, business administration, management, human resources, or a related field.

**Preferred**: A **master’s degree** in Business Administration (MBA), or similar may be required for higher-level roles.

Must be passionate and dynamic.

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