Event Planning Associate

**About BuyerForesight**

**BuyerForesight**is a marketing services company that is changing the face of demand generation by adopting audience-based marketing principles to drive event, ecosystem, and community-led growth for companies globally. We host over 1,000 programs yearly across the globe. Headquartered in the US and Singapore, we have a presence in India, Amsterdam, Australia, and Dubai. Currently, we are a 120-member team poised for 2x growth in the next 12 months.

**About the Role**

BuyerForesightis an Audience based Marketing company. More than 500 B2B tech companies have used our services since 2014 to accelerate their sales pipelines with highly qualified opportunities. Learn more at

**Key Responsibilities**

**Requisition Delivery**
- Coordinate and manage all requisitions for programs from initiation to completion
- Collaborate with clients and internal stakeholders to gather requirements, establish objectives, and define deliverables
- Leverage internal database for vendors matching requisition criteria, plan and execute acquisition
- Liaise with vendors to procure necessary services and supplies, ensuring alignment with client requirements and budget allocated
- Collaborate with FinOps to close and negotiate favorable contracts with vendors

**Program Planning & Management**
- Oversee end-to-end requisitions for specific programs, ensuring smooth coordination and execution
- Develop comprehensive event plans including budgets, timelines, logistics, and resources
- Manage on-site execution as needed, providing support and troubleshooting
- Handle special requests from clients, such as custom experiences, celebrity appearances, guest speakers, therapy sessions, swag items, and technical requirements
- Coordinate event setup, operations, and teardown to ensure seamless execution
- Supervise staff, volunteers, and vendors to maintain quality standards and adhere to event timelines

**Event Experience**
- Research and procure unique and personalized offerings to enhance the event experience and meet or exceed client expectations
- Conduct post-event evaluations to assess program effectiveness and identify areas for improvement
- Compile event reports and documentation summarizing key outcomes, feedback, and recommendations
- Address special requests from clients and source specialized services to enhance the overall event experience

**Requirements**:

- 8-10 years of experience in hospitality, event management, or related fields; a relevant degree is highly desirable
- Ability to work with global requirements in multiple time zones, multi cultural teams, and high-pressure environments
- Proficiency in Google Workspace/Drive, Zoom Conference, and Microsoft Office
- Analytical mindset with the ability to form insights based on data
- Strong skills in communication, negotiation, problem-solving, flexibility, adaptability, time management, and discipline

BuyerForesightrelies on associates to maintain flexibility and foresight while upholding confidentiality related to high-level processes and operations. The BEC sub-divisions include Concierge Hub (R&D and Event Planning), Concierge FinOps, and Concierge Travel & Admin.

**BuyerForesight**

**Job Types**: Full-time, Permanent

Pay: ₹800,000.00 - ₹1,200,000.00 per year

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- Performance bonus

Application Question(s):

- How many events/ conferences you handled for a month?

**Experience**:

- total work: 8 years (preferred)

Work Location: In person