Receptionist Office Assistant

3 days ago

Kolkata West Bengal, India Calcutta Foundation Full time

We are looking for a **highly organized and efficient professional** to manage daily office operations, support HR functions, and assist the Directors in administrative and coordination tasks.

**Key ResponsibilitiesOffice Management**
- Maintain **office supplies, inventory, and procurement processes**.
- Create and manage **spreadsheets, databases, and records** to ensure efficient office operations.
- Oversee **office maintenance, cleanliness, and organization**.
- Manage **office events, meetings, and appointments**.

**HR Coordination**
- Assist in **recruitment**, including **posting job listings and scheduling interviews**.
- Maintain **employee records, leave tracking, attendance, and timesheets**.
- Support **employee onboarding and orientation**.
- Handle **employee requests and inquiries** related to HR policies and procedures.
- Ensure **HR documentation and compliance** are up to date.
- Assist the HR team with **various tasks and projects** as needed.

**Executive Assistance & Coordination**
- Organize and coordinate **travel arrangements, itineraries, and events** for the Directors.
- Assist in **project coordination and execution** as assigned by the Directors.
- Ensure **smooth office operations** and support overall organizational efficiency.

**Qualifications & Requirements**
- **Bachelor’s degree** in HR, Business Administration, or a related field (preferred).
- Strong **organizational and time management** skills with keen attention to detail.
- **Excellent management and coordination skills**, with the ability to handle conflicts effectively.
- Strong **communication and interpersonal** abilities.
- Familiarity with **HR policies, procedures, and labor laws** (regional labor law knowledge is a plus).
- **Proficiency in Microsoft Office Suite and Google Workspace**.
- Knowledge of **Canva or other design software** is preferred.
- Ability to **multitask, prioritize, and work independently in a fast-paced environment**.

**Job Types**: Full-time, Contractual / Temporary
Contract length: 6 months

Pay: ₹12,000.00 - ₹17,000.00 per month

Schedule:

- Monday to Friday

Supplemental Pay:

- Yearly bonus

Ability to commute/relocate:

- Kolkata, Kolkata - 700053, West Bengal: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- total work: 2 years (preferred)
- Social Services Administrators : 1 year (preferred)
- Social Sector: 1 year (preferred)

**Language**:

- English (required)

Application Deadline: 10/03/2022
Expected Start Date: 10/03/2025

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