Export Import Documentation Executive

21 hours ago

Begampura Surat Gujarat, India HILOTEX INTERNATIONAL PVT LTD Full time

Responsible for managing and coordinating all import and export-related documentation to ensure compliance with international trade regulations. Their primary role is to facilitate smooth import export operations by handling paperwork, liaising with stakeholders, and ensuring timely shipment processing.

**Key Responsibilities**:

- **Preparing Export Documents**:

- Create and verify export documentation such as invoices, packing lists, bills of lading, certificates of origin, and customs declarations.
- Ensure all documents meet regulatory requirements and buyer specifications.
- **Customs and Compliance**:

- Ensure compliance with international trade laws, export regulations, and customs procedures.
- Work closely with government agencies, chambers of commerce, and freight forwarders to obtain necessary clearances.
- **Shipment Coordination**:

- Liaise with shipping companies, freight forwarders, and carriers to arrange timely and cost-effective transportation.
- Track shipments and update clients on delivery schedules.
- **Customer and Supplier Communication**:

- Coordinate with buyers, suppliers, and internal teams to ensure smooth documentation flow.
- Address and resolve any documentation-related discrepancies or issues.
- **Banking and Payment Documentation**:

- Handle Letter of Credit (LC) documentation, Bank Realization Certificates (BRCs), and export payments.
- Ensure timely submission of export documents to banks for payment processing.
- **Record-Keeping and Reporting**:

- Maintain accurate records of all export transactions and document submissions.
- Generate reports related to export activities and compliance status.

**Qualifications & Skills Required**:

- **Educational Background**:

- Bachelor's degree in Business, International Trade, Logistics, or a related field.
- **Experience**:

- 2+ years of experience in export documentation or international trade.
- **Technical Skills**:

- Knowledge of export regulations, Incoterms, and trade finance instruments.
- Proficiency in documentation software and Microsoft Office Suite.
- **Soft Skills**:

- Strong organizational skills and attention to detail.
- Excellent communication and problem-solving abilities.
- Ability to multitask and work under tight deadlines.

**Job Types**: Full-time, Permanent, Fresher

Pay: ₹12,459.62 - ₹35,306.84 per month

**Benefits**:

- Cell phone reimbursement

Schedule:

- Day shift

Work Location: In person

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