Admin Executive

**Facility & Admin Executive - 5 LPA**

**Location**: Marol, Andheri

**Location preferred**: Bandra to Borivali, Chembur to Ghatkopar, Powai, Bhandup

**Working days**: Sunday to Friday

**Week off **:Saturday

**About Soulflower**:
As a D2C Business we have grown for the past 2 decades, understanding the India consumer & offering them solutions.

We are in a HYPER GROWTH BUSINESS CYCLE and are inviting TOP TALENT with Growth Mindset to be part of our journey to creating history in the world of skin and haircare.

Soulflower is headquartered in Mumbai, Soulflower is a Farm2Face Brand, specializing in high efficacy, preservative-free, cruelty-free, aromatherapy, natural (ECO-CERT & ESG certified) face, skin, and hair care products.

In our mission to bring to you natural and potent ingredients in their purest form, our Farm to Face initiative came into existence; products sourced, harvested and delivered from a sustainable farm, straight to your skin and hair, without any chemicals or preservatives

This Vintage brand continues to serve over 3 Million direct customers & 100 plus corporates and growing.

Bestseller Brand in Skin Glow and hair Growth on Amazon, Blinkit, Instamart, Tira, Flipkart, Nykaa, Tira, etc currently available across India, USA, Singapore, UAE, Japan & UK. Retail Presence across India in Shoppers Stop, Lifestyle, Noble Chemist, Reliance Retail, Lulu, Apollo Pharmacy, Wellness Forever, Metro Cash & Carry, etc.

**About role**:
The Facility & Admin Executive will be responsible for managing and overseeing all aspects of facility maintenance and administrative support to ensure smooth and efficient operations at Soulflower Marol, Mumbai. The role involves coordinating with various departments, managing vendors, ensuring a safe and productive work environment, negotiating with service providers, maintaining government records, and handling visits, travel arrangements, manage and order consumables, pantry consumable & IT systems. Should be pet friendly.

**Key Responsibilities**:
**Facility Management**:

- Oversee the maintenance and upkeep of the office premises, including cleaning, repairs, and renovations.
- Manage and coordinate with vendors for facility-related services such as security, housekeeping, pest control, and maintenance.
- Ensure compliance with health and safety regulations and maintain a safe working environment.
- Monitor and manage facility budgets, including utility expenses and maintenance costs.
- Manage housekeeping staff, drivers staff, administrative staff, security staff & attendance management.
- Manage & maintain cleaning of pets area, appointments of pets, maintaining pets file.

**Administrative Support**:

- Provide administrative support to the office staff, including managing office supplies, equipment, and furniture.
- Coordinate and manage front desk operations, including visitor management and phone call handling.
- Organize and schedule meetings, appointments, and travel arrangements for employees and management.
- Maintain records and files, ensuring accuracy and confidentiality.

**Vendor Management**:

- Identify, evaluate, and negotiate with vendors for office supplies, maintenance services, and other administrative needs.
- Manage vendor contracts and ensure timely delivery of services and products.
- Conduct periodic reviews of vendor performance and address any issues or discrepancies.

**Government Records Maintenance**:

- Ensure that all government records for the office and building are up-to-date and comply with regulations.
- Liaise with government agencies and officials for inspections, approvals, and compliance-related matters.
- Maintain proper documentation and filing of all regulatory records.

**Travel & Visits Coordination**:

- Handle visits and travel arrangements for administrative and office-related work.
- Coordinate logistics, including transportation, accommodation, and itinerary planning for office staff and visitors.

**Event Coordination**:

- Assist in planning and organizing company events, meetings, and conferences.
- Coordinate logistics, including venue arrangements, catering, and transportation.

**Inventory Management**:

- Monitor and maintain inventory levels of office supplies and equipment.
- Conduct regular audits to ensure proper stock levels and manage procurement processes.

**General Support**:

- Assist in the implementation of company policies and procedures.
- Provide support for HR-related activities, such as onboarding and offboarding processes.
- Handle any other administrative tasks as assigned by the management.

**Job Types**: Full-time, Permanent

Application Question(s):

- Are you Animal Lover?
- Have you worked in a office with more than 100 people?
- Have you involved in any government liaising related to facility work?
- Have you manage housekeeping staff if yes how many staff?
- How far do you reside from Marol? Please share distance through google maps.

Work Location: In person