Documentation Executive

2 weeks ago

Kolkata West Bengal, India UPTALENT Full time

**Job Title**: Documentation Executive
**Location**: Ranihati, West Bengal
**Industry**: Manufacturing

**Job Purpose**:
To manage and maintain all plant-related documentation processes to ensure compliance with internal and external standards, support smooth operational workflows, and enable efficient audits and reporting.

**Key Responsibilities**:

- Maintain and update all plant documentation including SOPs, quality records, dispatch records, production logs, safety documentation, and compliance files.
- Coordinate with various departments (Production, QA/QC, Dispatch, Maintenance) to collect and verify documents as per regulatory and company requirements.
- Prepare and process documents related to ISO, GMP, and other audits or certifications.
- Manage and archive documentation both physically and digitally ensuring traceability and confidentiality.
- Assist in generating reports, data entry, and maintaining Excel sheets and ERP records.
- Ensure timely submission of statutory and regulatory filings (if applicable).
- Liaise with vendors or customers for documentation related to shipments, orders, and material movement.
- Monitor documentation workflow to identify areas of improvement and implement corrective actions.
- Support the administration team with general clerical duties when required.

**Key Skills**:

- Proficiency in MS Office (Word, Excel, Outlook); experience with ERP systems preferred
- Good organizational and time management skills
- Strong attention to detail and accuracy
- Familiarity with ISO documentation standards and manufacturing processes
- Excellent communication skills (written and verbal)
- Ability to handle confidential information responsibly

**Educational Qualification**:

- Graduate in any discipline (B.Com, BBA, or equivalent preferred)
- Certification in documentation or quality systems is a plus

**Experience**:

- 1-3 years in a documentation role, preferably in a manufacturing or industrial setup

Pay: ₹14,000.00 - ₹15,000.00 per month

Schedule:

- Day shift

Work Location: In person

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