Admin
2 days ago
**Any Graduate or Post Graduate**
**2 to 4 Year Experience**
**Admin Executive**
Oversee the operations of the site office, ensuring it is organized and equipped with the necessary tools and resources to support daily operations.
- Maintain and organize all site-related documentation, including permits, contracts, invoices, safety reports, work orders, and site meeting minutes. Ensure that all documents are stored properly, both digitally and physically.
- Serve as a point of contact between the site and the main office. Ensure effective communication between project teams, subcontractors, vendors, and management.
- Assist in scheduling site meetings, coordinating site visits, and ensuring that key stakeholders are kept informed about ongoing activities, deadlines, and milestones.
- Track and maintain site office supplies, equipment, and materials; prepare requisitions for new orders and ensure timely stock replenishment.
- Assist with travel, food and accommodation arrangements for project staff, contractors, and visiting personnel.
- Provide administrative support for site workers and contractors, such as timesheet collection & attendance tracking, vouchers making/verifying, grievance handling at site, etc.
- Arrange and coordinate site meetings, including preparing agendas, taking minutes, and following up on action items.
- Assist in tracking and reporting on site-related expenses, including material costs, labor charges, and other administrative costs.
- Perform other administrative tasks as needed, such as managing the filing system, handling correspondence, and coordinating with the head office for necessary resources.
**Benefits**:
- Provident Fund
Supplemental Pay:
- Yearly bonus
Work Location: In person
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