Executive - Purchase / Sourcing - Female

2 weeks ago

Anna Nagar Madurai Tamil Nadu, India Vaighai Agro Products Limted Full time

**Role & responsibilities**

**1.** **Data Entry and Record Keeping**
- Input purchase orders, invoices, and other purchasing-related data into the company's database or procurement system promptly and accurately.
- Maintain organized and up-to-date electronic and physical files for purchase orders, vendor contracts, and procurement documentation.
- Compile reports and prepare documents as requested by purchasing managers or team members.

**2.** **Communication and Correspondence**
- Assist in communicating with vendors regarding order inquiries, delivery schedules, and payment status.
- Respond to internal inquiries from various departments regarding purchasing processes, order status, and vendor information.
- Coordinate with the finance department to reconcile purchase orders, invoices, and payments.

**3.** **Administrative Support**:

- Provide general administrative support to the purchasing team, including scheduling meetings, preparing agendas, and taking meeting minutes.
- Assist in coordinating logistics for procurement activities such as vendor visits, product demonstrations, and trade shows.
- Order and maintain office supplies necessary for the purchasing department's operations.

**4.** **Quality Assurance and Compliance**:

- Verify the accuracy of purchase orders, pricing, and terms to ensure compliance with company policies and procedures.
- Support purchasing managers in conducting supplier evaluations and performance reviews.
- Assist in performing periodic audits of purchasing records to identify discrepancies and maintain data integrity.

**5. Process Improvement**:

- Identify opportunities for streamlining administrative processes within the purchasing department and propose improvements to enhance efficiency.
- Collaborate with the purchasing team to implement process improvements and best practices.

**Vaighai Group OF Companies**

**"Vaighai House", 39-b, Anna Nagar**

**Madurai - 625020, Tamil Nadu**

Pay: ₹9,315.95 - ₹30,141.49 per month

**Benefits**:

- Provident Fund

Schedule:

- Fixed shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

Work Location: In person

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