Showroom Administrator

**Job title** : Showroom Administrator

**Working Days** : 6 days a week with 1 day off. There may be some overtime required which shall be compensated as decided.

**Location** : Pandesara, Surat

**About Maanavi Homes**

Maanavi Homes aims at amalgamating Indian craftsmanship with functionality and aesthetics. Customisation is at the core of Maanavi Homes. We offer complete customisation options in size, material and finish. We started working with local craftsman to bring alive our design ideas in 2016. Currently we have 3 distinctive workshops spread across 1,50,000 sqft. area, with expertise in woodwork, metal work and upholstery. We have done over 100+ projects pan India. We continue to strive to push our periphery of imagination, design and material exploration.

**Purpose of the position**

The Showroom Administrator is responsible for maintaining the smooth operation of the entire showroom and office areas, including the 1st, 2nd, and 3rd floors. This includes overseeing all facilities management tasks such as AC temperature control, lighting, washroom cleanliness, kitchen upkeep, and coordinating with the chef for grocery and kitchen stock management. The role ensures that the showroom remains presentable, performs regular inspections, and addresses maintenance issues promptly.

**Key responsibilities & duties**

**Showroom and Office Maintenance (1st, 2nd, and 3rd Floors)**:

- Oversee the cleanliness and organization of all showroom and office areas on the 1st, 2nd, and 3rd floors, ensuring frequent cleaning and maintenance for a tidy and hygienic environment.
- Ensure air conditioning systems are regulated throughout the day to maintain a comfortable environment for clients and staff.
- Manage and monitor lighting systems, ensuring proper functionality and timely replacements when needed.
- Oversee the cleanliness of washrooms on all floors, ensuring they are well-stocked with necessary supplies and maintained in good working condition.
- Oversee cleaning staff to ensure tasks are completed on time and communicate with staff to maintain a clean and comfortable environment. Make sure showroom and office areas are always presentable for clients.

**Kitchen and Stock Management**:

- Coordinate with the chef to ensure the kitchen is well-maintained and organized.
- Approve grocery and kitchen supply purchases, ensuring all stock is up to date and in sufficient quantities.
- Conduct regular checks of kitchen supplies to ensure that food and beverages are available as needed, and that no items are expired or low in stock.
- Ensure the kitchen remains clean, hygienic, and fully functional at all times.

**Post-Client Visit and End-of-Day Cleanliness**:

- After client visits, ensure that all tables are cleared of catalogues, food disposables, and any other materials, maintaining a neat and professional appearance.
- Conduct thorough end-of-day inspections across all floors to confirm that the showroom and office areas are tidy and ready for the next day.

**Supplies and Inventory Management**:

- Monitor and manage essential supplies, including washroom products, cleaning materials, and kitchen items.
- Ensure timely ordering and replenishment of supplies to avoid shortages and ensure smooth daily operations.

**IT and Technical Support**:

- Act as the first point of contact for any IT-related issues, including computer, network, and display systems.
- Coordinate with IT support or external vendors to resolve technical issues quickly and efficiently.

**Electrical, Mechanical, and Civil Maintenance**:

- Address minor electrical and mechanical issues (e.g., lighting, air conditioning, sockets) and escalate larger problems to the appropriate personnel.
- Coordinate repairs or maintenance for showroom and office equipment as needed.
- Address minor civil issues such as wall repairs, flooring problems, door/window adjustments, or painting touch-ups.

**Vendor Coordination**:

- Liaise with external vendors for repairs, services, or other maintenance needs across all floors of the showroom and office.
- Schedule vendor visits and ensure work is completed to standard.

**Health and Safety**:

- Ensure that health and safety standards are maintained throughout the showroom and office, including in the kitchen areas.
- Report any safety hazards or issues that require immediate attention.

**Daily Inspections and Preventive Maintenance**:

- Conduct regular daily inspections of the showroom and office areas at three key times morning, afternoon, and evening to identify any maintenance or cleaning needs. These inspections will help ensure that the areas remain clean, organized, and free of hazards throughout the day.
- Perform preventive maintenance activities to ensure that all equipment, systems, and facilities are in good working condition and avoid potential breakdowns.

**Stationery Management**:

- Manage and monitor the stationery inventory for the showroom.
- Place orders and keep track of stock leve