Event Logistics Executive

7 days ago

Borivali Mumbai Maharashtra, India Mercadeo Multiventures Pvt Ltd Full time

**Key Responsibilities**:

- **Logistics Planning and Coordination**:

- Manage and coordinate all logístical aspects of events, including venue selection, transportation, accommodation, and on-site management.
- Work closely with vendors, suppliers, and internal teams to ensure timely delivery and execution of services and products.
- Ensure all event materials and supplies are prepared and delivered on time, including signage, equipment, and promotional materials.
- **Vendor Management**:

- Liaise with vendors and contractors to negotiate pricing, ensure timely delivery, and address any issues before and during the event.
- Coordinate vendor schedules and track vendor performance to ensure quality and accuracy.
- **Event Setup and Breakdown**:

- Oversee event setup and breakdown processes, ensuring everything is in place and functional before and after the event.
- Manage the logístical aspects of the event floor, including the arrangement of booths, signage, and equipment.
- **Transportation and Accommodations**:

- Coordinate transportation arrangements for speakers, guests, and staff, including flight bookings, ground transportation, and hotel accommodations.
- Ensure all travel details are accurately communicated to all parties involved.
- **Budget and Resource Management**:

- Assist in managing event budgets, ensuring that all logistics-related costs are kept within budget and invoices are processed in a timely manner.
- Track and manage inventory of event materials and resources, ensuring sufficient stock is available for each event.
- **Communication and Documentation**:

- Maintain clear and consistent communication with all event stakeholders, providing regular updates on event status and any issues that arise.
- Create and maintain detailed event logistics documentation, including timelines, floor plans, transportation schedules, and vendor contracts.
- **On-Site Event Support**:

- Provide on-site support during the event, ensuring smooth coordination of logistics, troubleshooting any issues, and assisting with guest services.
- Act as the point of contact for all logistics-related inquiries and tasks during the event.

**Job Types**: Full-time, Permanent

Pay: ₹9,554.20 - ₹25,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Flexible schedule
- Leave encashment
- Paid sick time
- Paid time off
- Provident Fund

Schedule:

- Day shift
- Fixed shift
- Monday to Friday
- Weekend availability

Supplemental Pay:

- Performance bonus

Work Location: In person

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