Event Logistics Executive

2 days ago

Matunga Mumbai Maharashtra, India Mumbai Biocluster Full time

**Job Type**: Full-Time

About Us: We are a dynamic team dedicated to organizing high-impact events in the Biotech and Biopharma space. Our events bring together industry sponsors, top and mid-level executives, students, early-stage executives, and startups. We host conferences and hands-on training workshops focused on skill development.

**Position Overview**: We are seeking a proactive Logistics Coordinator to manage the logistics of pre and post-event activities. This role involves scouting locations, detailing discussions with venue teams, and coordinating with the event team and manager to ensure all necessary details are covered.

**Key Responsibilities**:
**Location Scouting**:

- Identify and evaluate potential event locations.
- Conduct site visits and assess suitability for events.
- Negotiate terms and agreements with venue teams.

**Event Planning**:

- List out all logístical details and requirements for events.
- Coordinate with the event manager and team to gather necessary information.
- Develop and maintain detailed event checklists.

**Coordination & Communication**:

- Liaise with venue teams to ensure all arrangements are in place.
- Communicate effectively with internal teams and external partners.
- Provide support and guidance to team members and event participants.

**Pre and Post-Event Logistics**:

- Manage the setup and breakdown of event venues.
- Ensure all logístical aspects are handled smoothly before, during, and after events.
- Address any issues that arise promptly and efficiently.

**Additional Skills (preferred)**:

- Strong organizational and multitasking abilities.
- Excellent problem-solving and negotiation skills.
- Proficiency in event management software and tools.
- Ability to work in a fast-paced, dynamic environment.

**Qualifications**:

- Bachelor's degree in Event Management, Logistics, Business Administration, or a related field.
- Proven experience in logistics or event coordination roles.
- Strong communication and interpersonal skills.
- Attention to detail and ability to manage multiple tasks simultaneously.
- Proficiency in Microsoft Office Suite and event management software.

**What We Offer**:
Competitive salary and benefits package.

Opportunity to work with a diverse and talented team.

Chance to make a significant impact in the Biotech and Biopharma industry.

Professional development and growth opportunities.

Work Location: In person

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