Associate - Admin Support

2 weeks ago

Kolkata, India RSM US LLP Full time

Office Administrator - Analyst/Senior Analyst

Department/Location Function Sub Function Reports To

IT Internal Client Service IT Manager Operations

**Job Summary**

The Office Administrator is responsible for various duties across the organization’s office. They are responsible for coordinating meetings, appointments, welcoming Visitors and directing various administrative projects.

Essential Duties (MUST Include % of time, should equal 100% in total) % of Time
- The Office Administrator is responsible for various duties across the organization’s office. They are responsible for coordinating meetings, appointments, welcoming Visitors and directing various administrative projects.
- Coordinating office activities and operations to secure efficiency and compliance to company policies
- Supervising administrative staff and dividing responsibilities to ensure performance
- Keep stock of office supplies, maintain inventories and place orders when necessary
- Manage agendas/travel arrangements/appointments etc. for higher management
- Keep record of all the Professionals visiting office
- Assist in organizing events for RDC
- Ensure the packages received/delivered by the vendors are accounted and kept track off

50%
- Knowledge of Immigration / Travel arrangements
- Documentation of Visa, Inbound Logistics a priority
- Assistance required for Expense Reimbursement Process

30%
- Assist colleagues whenever necessary

10%
- Other duties as assigned 10%

**Qualifications**

EDUCATION
- Bachelor’s Degree

TECHNICAL SKILLS
- Special Requirements Specific to Job
- Demonstrates excellent organizational and leadership skills
- Outstanding communication and interpersonal skills
- Good understanding of Office requirement
- Familiarity with office management procedures and basic accounting principles
- Excellent knowledge of MS office and Office management software

EXPERIENCE
- 2-3 years of experience in Office Administration

PREFERRED REQUIREMENTS
- Advanced Microsoft Office skills

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