Admin Executive

Job Description: Admin Executive

An Admin Executive, also known as an Administrative Executive or Administrative Assistant, plays a vital role in providing administrative support and managing various tasks within an organization. The specific responsibilities and duties may vary depending on the company and industry, but generally, the following are the common job duties of an Admin Executive:
Administrative Support: Provide comprehensive administrative support to the management team or department, including handling phone calls, managing calendars, scheduling meetings, and organizing travel arrangements.

Data Management: Maintain and update databases, spreadsheets, and other records to ensure accurate and organized information. This may include managing employee records, inventory lists, client information, or financial data.

Office Management: Oversee general office operations and ensure smooth functioning. This may involve managing office supplies, coordinating with vendors, handling maintenance requests, and addressing day-to-day operational issues.

Event Coordination: Assist in organizing and coordinating company events, conferences, meetings, and other special events. This includes arranging venues, coordinating logistics, managing RSVPs, and ensuring all necessary materials and equipment are in place.

Communication and Liaison: Serve as a point of contact between internal staff, clients, vendors, and other stakeholders. Facilitate effective communication by responding to inquiries, relaying messages, and maintaining professional relationships.

Travel and Accommodation: Coordinate travel arrangements for employees, including booking flights, accommodations, transportation, and preparing necessary travel itineraries. Ensure compliance with travel policies and manage travel-related expenses.

Record Keeping and Filing: Maintain accurate records, files, and documentation systems. This includes organizing and archiving files, retrieving information as needed, and ensuring data confidentiality and security.

Meeting Support: Assist in preparing meeting agendas, minutes, and materials. Coordinate meeting logistics, such as room setup, audiovisual equipment, and catering arrangements. Take and distribute meeting minutes and follow up on action items.

Administrative Projects: Participate in special projects or assignments as assigned by the management team. This may involve conducting research, preparing reports, or assisting in process improvements and workflow optimization.

**Requirements**:

- Proven experience in an administrative role is desirable, with strong knowledge of office management procedures and practices.
- Excellent organizational and multitasking skills with the ability to prioritize tasks effectively and meet deadlines.
- Strong written and verbal communication skills, including the ability to draft professional documents and communicate effectively with various stakeholders.
- Attention to detail and accuracy in handling administrative tasks and maintaining records.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Strong interpersonal skills and the ability to work well in a team environment.
- Flexibility and adaptability to handle changing priorities and work under pressure.

**Job Types**: Full-time, Regular / Permanent

**Salary**: From ₹15,000.00 per month

**Benefits**:

- Commuter assistance
- Paid sick time
- Paid time off

Schedule:

- Day shift
- Monday to Friday
- Morning shift
- Weekend availability

Ability to commute/relocate:

- Kolkata, West Bengal: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- total work: 1 year (preferred)