
Office Coordinator
7 days ago
**Job Overview**:
The Office Coordinator in a real estate firm plays a key administrative and client-facing role, ensuring the smooth day-to-day operations of the office. This includes managing front desk responsibilities, coordinating with clients and vendors, supporting the sales and leasing teams, and handling documentation related to property transactions.
**Key Responsibilities**:
- **Front Desk Management**:
- Greet visitors, clients, and vendors professionally.
- Maintain cleanliness and orderliness of the reception area.
- **Administrative Support**:
- Manage calendars, schedule meetings, and organize appointments for senior staff.
- Handle internal communication and coordinate with different departments.
- Maintain office supplies and oversee inventory.
- **Client Coordination**:
- Assist clients with inquiries related to property listings, site visits, and documentation.
- Coordinate property visits with sales/field teams.
- Follow up with clients post-visit for feedback or documentation needs.
- **Documentation & Compliance**:
- Assist with filing and maintaining property documents (agreements, sale deeds, KYC, etc.).
- Coordinate with legal and finance teams to ensure all paperwork is complete and compliant.
- Help maintain digital records and CRM databases.
- **Vendor & Facility Management**:
- Liaise with vendors for office maintenance, courier, pantry, housekeeping, and security.
- Ensure utility bills and service contracts are managed efficiently.
- **Support to Sales/Leasing Teams**:
- Provide administrative support during project launches or property promotions.
- Assist in preparing marketing brochures, flyers, and client packs.
**Qualifications**:
- Bachelor’s degree or currently pursuing an undergrad degree in Business Administration, Commerce, or a related field.
- 0-2 years of experience in office coordination
- Strong communication skills (Hindi, English, Marathi).
- Proficiency in MS Office (Word, Excel, Outlook); familiarity with CRM tools is an advantage.
- Highly organized, professional, and customer-oriented.
**Preferred Skills**:
- Basic knowledge of real estate processes and documentation.
- Experience working with brokers, builders, or property consultants.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- Good interpersonal and problem-solving skills.
**Job Types**: Full-time, Permanent
Pay: ₹10,000.00 - ₹12,000.00 per month
**Benefits**:
- Flexible schedule
- Paid sick time
- Paid time off
Work Location: In person
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