Executive Assistant

2 days ago

Bengaluru, India TIWIT Technology Solutions Full time

Corporate planning- BANGALORERoles & Responsibilities:

- Researching and conducting data to prepare documents to review for presentations by boards of directors/advisors, committees and senior executives.
- Maintaining Leader’s Calendars of the Corporate Planning team.
- Create agenda, send Invites and maintain the minutes on behalf of the Director’s Office.
- Coordinate on behalf of the Director on Event planning and setting up logistics, sending invites, finalizing venues etc.
- Filing and keeping corporate records, documents, and reports. Maintain an organized filing system of paper and electronic documents.
- Experience as a virtual assistant, VOIP call setting up on the scheduled dates.
- Coordinate Mediate between the Senior Management and the Director in all the corporate planning activities as and when instructed by the Director.
- Reading and analysing incoming memos, submissions and distributing them as needed.
- Maintain personnel expenses and bills of the Director and coordinate with the accounts team accordingly.
- Coordinate & facilitate booking of travel tickets and other logistics arrangements for the Director.
- Upload a strict level of confidentiality
- Expertise in Digital Marketing & brand building
- Flexible in time and be ready to stretch work hours when required.
- Willingness to travel across India
- Excellent communication skills and ability to communicate and integrate well with the strategic team with diverse language/cultural backgrounds.

Background & Experience:
Minimum of 4+ years of experience as an executive assistant
- corporate reporting directly to senior management

Additional Notes:

- Excellent communication skills and ability to communicate and integrate well with the strategic team with diverse language/cultural backgrounds
- Advanced Microsoft office skills, with ability to become familiar with firm-specific programs and software’s ( Skype/Zoom/Microsoft Teams)
- Good knowledge on National & International time frames and differences to setup client meetings.

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