Import Documentation Executive

6 days ago

Delhi Delhi, India HARI CHAND ANAND & CO Full time

**About Us**:
We are a _leading supplier of garment machinery with strong domestic and international trade operations_.
Our business involves regular import of goods from multiple countries, and we are seeking a **detail-oriented Import Documentation Executive** to manage and streamline our import process.

**Key Responsibilities**:

- **Documentation Preparation & Verification**:

- Prepare accurate **Commercial Invoices**, **Packing Lists**, and any required declarations.
- Verify supplier documents for compliance with import regulations.
- Ensure HS codes, product descriptions, and values are correct.
- **Customs & Clearance Coordination**:

- Liaise with **CHA (Custom House Agents)** and clearing agents for smooth customs clearance.
- Ensure timely submission of documents to customs and other authorities.
- Resolve any queries or discrepancies raised by customs officials.
- **Shipment Tracking & Reporting**:

- Monitor shipment schedules and track cargo status with freight forwarders.
- Maintain updated records of shipment ETAs, delays, and delivery schedules.
- Prepare periodic reports for management on import status.
- **Compliance & Record Keeping**:

- Maintain all import-related documents as per statutory requirements.
- Ensure compliance with **DGFT, Customs, and other regulatory bodies**.
- Update internal systems and archives with accurate data.
- **Internal & External Coordination**:

- Communicate with suppliers, logistics providers, and internal teams.
- Support finance department with documentation for **bill of entry, duty payment, and bank remittances**.
- Assist in resolving disputes or shipment-related issues.

**Qualifications & Skills**:

- Graduate in Commerce / Business Administration / Logistics or related field.
- **2-5 years** experience in import documentation and customs clearance.
- Knowledge of **Incoterms, HS codes, and international trade documentation**.
- Strong coordination and follow-up skills.
- Good written and verbal communication skills in English & Hindi.
- Ability to work under tight deadlines and handle multiple shipments simultaneously.

**Benefits**:

- Competitive salary (as per industry standards).
- Exposure to international trade operations.
- Friendly and supportive work environment.
- Opportunities for skill development in logistics and supply chain management.

**How to Apply**:
**Job Types**: Full-time, Permanent

Pay: ₹20,000.00 - ₹35,000.00 per month

**Benefits**:

- Provident Fund

Work Location: In person

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