Administrative Assistant

4 days ago

India Alien Technology Transfer Full time

The **Alien Technology Transfer Group** leads top-class innovators to success by converting visionary ideas into tangible realities. We do that by supporting companies with concrete growth ambitions by funding their product development through our **Innovation Consulting** Line; by designing, funding, and launching innovative companies through the timely transformation of high-potential concepts into profitable ventures with the support of our **Venture Studio**; and by delivering unparalleled talent hunting solutions for businesses of all sizes, startups, and SMEs, particularly through our **Talent Hunting** Line.We are looking for a highly organized, proactive, and experienced **Administrative Assistant** to support our Administrative Business Unit. Ideally, you will be degree-educated, a self-starter, and thrive working under pressure.**DUTIES AND RESPONSIBILITIES**Proactively schedule and coordinate meetings involving senior-level internal and/or external participants and tracking attendance;-
Gathering/preparation of briefing packs in advance of meetings;-
- Taking meeting minutes;-
- Preparation of periodic reports;-
- Management of payments to suppliers and employees;-
- Ensuring compliance of transactions with accounting principles;-
- Understanding of invoices and contract terms;-
- Client profiling;-
- Check Eligibility Forms ensuring that Clients are eligible for SBIR/STTR Programs (as per guidelines provided);-
- Check the Registration Forms and information included (as per the guidelines provided);-
SAM, eRA commons, Grants.gov, SBIR.gov, Research.gov registrations, and any other registration required by SBIR/STTR Programs;-
- Management and Control of the Mailbox;-
- Check credentials (Usernames/passwords) regularly;-
- Maintain SBIR registration files;-
- Call clients (as and when needed);-
- Call website helplines (as and when needed);-
- Final password check and preparation of proposal submissions for Project Managers;-
- Monitoring of submissions status and reporting to Project Managers;-
- Support the Alien Sbir Team and/or the Clients with registration-related issues.**JOB REQUIREMENTS**Bachelor’s Degree;-
- Fluency in English is a must;-
- Minimum of 1 year of experience as an Administrative Assistant;-
- Experience in customer services (dealing with clients);-
- Experience in coordinating international and complex logistic schedules;-
- Accounting experience will be a plus.

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