Personal Assistant

18 hours ago

Jaipur, India Vacancy Factor Full time

**Personal Assistant/ Secretary.**

**Number of vacancies: 1**

**Experience: - 3+ Years on similar profiles.**

**Education: - Graduate/ Post Graduate**

**Salary: 2.5 Lac Per annum.**

**Roles, and Responsibility**

We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to manager’s working life and communication. You will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office. You will assist colleagues and executives by supporting them with planning and distributing information. You will be the point of reference for all queries, requests or issues and will be an integral part of the company’s workforce.

**Responsibilities**
- Act as the point of contact between the manager and internal/external clients
- Screen and direct phone calls and distribute correspondence
- Handle requests and queries appropriately
- Manage diary and schedule meetings and appointments
- Make travel arrangements
- Take dictation and minutes
- Source office supplies
- Produce reports, presentations, and briefs
- Devise and maintain office filing system
- Answer phone calls and redirect them when necessary.
- Manage the daily/weekly/monthly agenda and arrange new meetings and appointments.
- Prepare and disseminate correspondence, memos, and forms
- File and update contact information of employees, customers, suppliers, and external partners.
- Support and facilitate the completion of regular reports.
- Document expenses and hand in reports.
- Undertake occasional receptionist duties.

**Requirements**:

- Proven work experience as a Personal Assistant or Secretary or Administrative Assistant.
- Knowledge of office management systems and procedures
- MS Office and English proficiency (Fluent)
- Outstanding organizational and time management skills
- Ability to multitask and priorities daily workload
- Excellent verbal and written communications skills
- Discretion and confidentiality
- Graduate or equivalent qualification mandatory.
- PA diploma or certification would be considered an advantage
- Proven work experience as a Familiarity with office organization and optimization techniques.
- Integrity and professionalism.
- Proficiency in Tally (mandatory).

**Salary**: ₹15,000.00 - ₹20,000.00 per month

Schedule:

- Day shift

Ability to commute/relocate:

- Jaipur, Rajasthan: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- Are you fluent in English?
- Have you read the job description?
- Are you okay with the salary bracket?
- How much exp do you have as a Personal Assistant / Secretary?
- Do you have proficiency in Tally?
- Are you system friendly?

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 2 years (required)

**Speak with the employer**

+91-XXXXXXXXXX

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