Office Coordinator

6 days ago

Mohali, India Integgral Corporate Services Full time

**Job Title: Office Coordinator**

**Job Summary**:
**Responsibilities**:

- **Administrative Support**:

- Maintain office filing systems and ensure documentation is organized and easily accessible.
- Prepare and distribute memos, reports, and other documents as needed.
- Assist with scheduling appointments and meetings for staff members.
- **Office Management**:

- Monitor and maintain office supplies, including ordering and restocking as necessary.
- Coordinate office maintenance and repairs, liaising with external vendors as required.
- Ensure office facilities are clean, safe, and conducive to a productive work environment.
- Manage office equipment, including printers, copiers, and computers.
- **Event Coordination**:

- Assist in planning and organizing office events, such as team-building activities or company celebrations.
- Coordinate logistics for meetings, including room setup, catering, and audiovisual equipment.
- **Communication**:

- Serve as a point of contact for internal and external stakeholders, directing inquiries appropriately.
- Distribute internal communications and updates to staff members.
- Facilitate communication between different departments within the organization.
- **Financial Administration**:

- Assist with processing invoices, expense reports, and other financial documents.
- Monitor office budgets and expenditures, reporting any discrepancies to management.
- Coordinate travel arrangements and accommodations for staff members as needed.
- **Human Resources Support**:

- Assist with onboarding new employees, including completing paperwork and organizing orientation materials.
- Maintain employee records and databases, ensuring accuracy and confidentiality.
- Support HR initiatives, such as employee engagement surveys or performance evaluations.

**Requirements**:

- High school diploma or equivalent; bachelor’s degree preferred.
- Proven experience in an administrative role or office management position.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and multitasking abilities.
- Strong communication and interpersonal skills.
- Attention to detail and a high level of accuracy.
- Ability to work effectively both independently and as part of a team.
- Familiarity with basic accounting principles is a plus.
- Knowledge of HR procedures and practices is desirable.

**Preferred Qualifications**:

- Previous experience in event planning or coordination.
- Familiarity with office software and tools, such as Google Workspace or Slack.
- Knowledge of office equipment maintenance and troubleshooting.
- Certification in office management or related field is advantageous.

**Benefits**:

- Paid sick time

Schedule:

- Day shift

Supplemental pay types:

- Yearly bonus

**Education**:

- Bachelor's (preferred)

Work Location: In person

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