Facility Executive

7 days ago

Ahmedabad Gujarat, India JLL Full time

**JLL empowers you to shape a brighter way**.

**Key Responsibilities**:
**Administrative Management**:

- **Oversee day-to-day administration, including generating reports and managing stock trackers**:

- **Assist the Facility Manager (FM) and Assistant Facility Manager (AFM) in managing administrative functions, security issues, and facility services**:

- **Develop and implement procedures to ensure simplification, accuracy, and reliability of FM work methods**

**Supply Chain and Inventory Management**:

- **Ensure adequate supply of consumables/materials for proper service operation**:

- **Enter into supply and service contracts as approved by the client**:

- **Maintain appropriate stock levels and escalate issues to ensure availability**

**Front Desk and Event Management**:

- **Oversee front desk activities and serve as the primary point of contact for reception area concerns**:

- **Coordinate client event itineraries and F&B arrangements**:

- **Foster teamwork and efficiency in café operations during busy periods**

**Financial Management**:

- **Maintain appropriate levels of petty cash to support FM operations**:

- **Process vendor invoices in alignment with Amazon finance processes**:

- **Conduct statutory compliance checks on all vendor invoices**

**Quality Control and Performance Management**:

- **Routinely inspect all services to ensure performance measures are maintained**:

- **Set targets to achieve maximum team performance**:

- **Develop policies and procedures for reception-related functions**

**Facility Oversight**:

- **Conduct daily walk-arounds of the facility**:

- **Provide after-hours facility assistance as needed**

**Operational Risk Management**:

- **Update and implement Emergency Response plans, including conducting drills**:

- **Manage operational audits and compliance**:

- **Escalate incidents and problems as necessary**

**Performance Objectives**:

- **Meet or exceed best practices in service provision through contracts**:

- **Establish and adhere to policies, procedures, and compliance deadlines as advised by the Operations Manager**:

- **Effectively manage the team to ensure high-quality service delivery**

**Location**:
On-site -Ahmedabad, GJ

**Scheduled Weekly Hours**:
48

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For additional details please see our career site pages for each country.

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