Admin Executive

5 days ago

Bengaluru, India Vibgyor High School Full time

**Key Accountabilities/Activities**:
**Primary Responsibility**:

- Ensure Improvement in overall experience of Facility Management for Facility and Soft Services
- Daily Facility rounds with mapping of improvement areas. Proactive suggestions on improvements to make facility look better.
- Day to day check on all areas of the facility. Ensuring timely meetings with internal customers to take feedback on improvements.
- Support for Repairs and Maintenance Activities. Proactively take rounds and ensure that the facility is well maintained and all repairs and maintenance activities are carried out to ensure smooth
- Ensure proper deployment of manpower + proactively raising compliance / statutory requirements + maintaining of all Compliance Documents for all vendors providing manpower services. (HK, Security, Transport etc.)
- SPOC for all Grievances / Concerns for Internal Customers. Maintain LOG with Action Plan
- Support to Internal Customers for organizing Events, Ensure Smooth functioning of Canteen, Transport, SPA Activities etc.
- Source new vendors for cost effective and quality services
- Ensure timey clearance of all Vendors Invoices before the stipulated. Maintain MIS for all admin related expenses. All invoices need to be submitted before 5th of every month
- Maintain MIS for All Admin Related Expenses
- All Invoices to be submitted before 5th of every month
- Maintain MIS for all AMC renewals for all technical services & Repairs and Maintenance - i.e for HVAC/Lift/RO/swimming pool/electrical, Building Maintenance etc.
- Co-ordination with Stores for FA Inventory
- Coding and Verification of Assets,
- Maintain FAR
- Co-ordination with Stores for raising the PO for timely execution

**Secondary Responsibility**
- N.A.

**Work Relations**:
**Internal**:

- Reports to Asst./Dy./Manager - Administration for administrative and functional purpose
- Interfaces with members of HR, Finance, Administration or with any other department as and when required.

**External**:

- Interfaces with vendors.
- Interfaces with parents.

**Span of Control**:

- Individual Contributor

**Financial decision making**:

- Procurement Decision: N.A.
- Reimbursement Decision: N.A.

**Qualification**:

- Graduate from any stream.

**Experience**:

- Minimum 2 yrs of relevant work experience.

**Expected Competencies**:

- Efficient and pay attention to detail
- Good communication skills
- Produce neat and well presented work

**Tel - 08046857600,08042097188,Extn: 1019**

**Salary**: ₹40,000.00 - ₹50,000.00 per month

**Benefits**:

- Leave encashment
- Provident Fund

Schedule:

- Day shift

COVID-19 considerations:
YES

**Speak with the employer**
+91 9678024147

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