Purchase Executive

4 days ago

Kamrej Surat Gujarat, India Growth Point Consultant Full time

**Key Responsibilities (as Assistant/Helper Role):1. Assist in Policy Coordination, Negotiation & Tracking**:

- Help collect and organize supplier policies (payment terms, TOD, replacement, warranty).
- Assist senior staff during vendor meetings by preparing necessary data files and policy comparisons.
- Maintain records of policies agreed with vendors and track their status in a structured tracker.
- Ensure all documentation and POs follow the finalized policies as directed by the Purchase Head.

**2. Support in Vendor Communication & Order Follow-up**:

- Act as a communication link between the company and vendors for follow-ups on deliveries and pending orders.
- Share order details and delivery schedules with vendors as instructed by the Purchase Manager.
- Report order delays or vendor concerns to the senior purchase staff.

**3. Help with Purchase Order & Documentation Tasks**:

- Assist in drafting, checking, and formatting Purchase Orders (POs) as per instructions.
- Maintain physical and digital files of all POs, quotations, and delivery challans.
- Enter PO details into ERP/Excel as guided by the team.

**4. Assist in Scheme & Offer Tracking**:

- Maintain records of ongoing vendor schemes and offers in Excel.
- Cross-check received stock against applicable schemes under guidance.
- Help raise and track scheme claims by coordinating with the vendor and accounts department.

**5. Support in Credit Note (CN) & Debit Note (DN) Processing**:

- Help prepare DN request drafts for approval in cases of returns or rate issues.
- Maintain a log of all CNs and DNs issued and received.
- Coordinate with vendors and accounts team for reconciliation of pending CN/DN entries.

**6. Data Entry & Reporting Support**:

- Enter procurement data in Excel and ERP systems under the supervision of the purchase team.
- Assist in generating weekly/monthly MIS reports on:

- PO status
- Pending orders
- Scheme utilization
- CN/DN tracking
- Policy updates

**Job Types**: Full-time, Permanent, Fresher

Pay: ₹10,470.60 - ₹37,746.64 per month

Schedule:

- Day shift

Work Location: In person

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