Sh General Admin

**Designation**:Assistant Manager

**Updated**:November 04, 2024

**Location**:Gujarat, India

**Organization**:Cement

**Key Result Areas**:
**KRA (Accountabilities) (Max 1325 Characters)**

**Supporting Actions (Max 1325 Characters)**
- KRA1- REVENUE & CAPEX BUDJETING- Ensure proper budget utilization. Observation tracking & monitoring for controlling of sanction budget. also takeng additional effort’s for keep our expenses within budget. 1. reduced & control manpower cost & other expenses by regular monitoring & observation's. 2. collection of required data preparation & presentation of revenue & capex budget. 3. arrangement of manpower during paid holidays for Annapurna, estate department, vikaspuram & monitoring expenses against budget. 4. generation of budget related report as & when required. 5. coordination with account to short out budget & routine issues. 6. maintaining all the data of admin department properly. 7. making approval notes for new & non budgeted expenses. 8. monitoring and tracing expenses against budget. generation of monthly reports. 9. Generation of the PR.PO, SES as & when required for administration.&entire HR Function 10.generation of Purchase requisition for contract manpower required for various location. 11. submission of Annapurna row material indent to purchase department. 12. Generation of regular purchase requisition & reservation store issue pass for LPG cylinder required at Annapurna. 13. Generation of regular service entry sheet & release & submission to account for contractors payment. 14.- KRA2- REVENUE & CAPEX BUDJETING- generation of purchase requisition & reservation for general consumables. 15. generation of sap reports for regular monitoring of consumables & expenses. 16. purchase & distribution of furniture to internal user. 17.diong all sap related job on behalf other department 's like school hospital etc. 18. Capex & revenue budget preparation & presentation, making of budget BOQ & Ensure to get it sign from SH, DH, DH-projects, FH-HR, FH-F&C & UH, 19. submission of budget, uploading of budget in karomi software, ensure to digitally approval budget from DH. DH-projects, FH-HR, FH-F&C & UH, 20. Procurement of capex items, collection of three quotations, making of technical comparison, getting approvals from SH, DH & FH-HR, 21. inspection of capex material, issue to concern department, capitalization of capex material, 22. submission of work completion certificate to account after getting signed by SH.DH. & DH-Projects, 23. Capex items, asset tagging, asset capitalization, singing of installation certificate form DH, DH-Projects. & FH Technical, 24. submission of the same to accounts, & issue of capex material to concern department as per requirement,- KRA3- RECOVERY’S FROM EMPLOYEE’S & VENDORS- Ensure to Collection of 100% recovery amount, by regular follow-up’s. & continues efforts as per below mention points. 1. taking continues efforts for 100% recovery for services provided by admin. 2. Ensuring & submission of all the recovery within time frame to account Department. 3. continues follow-up with internal & external users for mess, guest house, laundry, electricity & shop rent recovery. 4. recovery of Tata sky & clearance of bills payments. 5. recovery of CUG Vodafone & clearance of bills payments. 6. recovery of laundry services & clearance of row material bill. 7. regular follow-up & coordination with shopping complex vendors for rent & agreement etc. 8. regular follow-ups & coordination with bsnl. bank of India. Indus tower. for rent recovery & agreement. 9. f- KRA4- RECOVERY’S FROM EMPLOYEE’S & VENDORS- follow-ups & coordination with contractors staying in vikaspuram for recovery of electricity. 10. generated & submitted all recovery to accounts Department on regular basis. 11. daily monitoring of budget, kept records of each & every transection, ensuring each & every possible steps to reduce admin expenses, 12. Ensured & done Regular follow-up for 100% recovery of Annapurna & guest house 13. Keep regular watch of Annapurna inventory to control expenses 15. Ensuring & monitoring of paid holiday to reduce manpower cost. also highlighting the same to HOD & SH as & when required,- KRA5- VERIFICATION & CLEARANCE OF CONTRACTORS, SUPPLIERS BILLS- ensuring zero error in bill verification & clearance, claring of vendors payment on time, no pendency maintained, verification & clearing of all the bills. Payment, of vendors & suppliers, verification of attendance, inventory, etc., 1. verification & clearance of row material indent & inventory of Annapurna & guest house. 2. verification & clearance of CUG Bills. 3. verification & clearance of DTH Bills. 4. verification & clearance of Electricity bills. 5. verification & clearance of vendors’ bills related to Annapurna, admin & others. 6. verification & clearance of vegetable & local milk supplier’s bills of Annapurna & guest house. 7. verification & clearance of housekeeping manpower bills. 8. ver