Event Co-ordinator

2 days ago

Alkapuri Vadodara Gujarat, India EXIM CLUB Full time

The job description of an Event Coordinator typically involves organizing, planning, and overseeing various aspects of events such as conferences, weddings, parties, corporate meetings, or any other special occasions. Here's a detailed breakdown:
**Key Responsibilities**:
1. **Event Planning**: Conceptualize, plan, and execute events according to client requirements, budget constraints, and timelines.

2. **Venue Selection and Management**: Identify suitable venues for events, negotiate contracts, and manage venue logistics including setup, decoration, and cleanup.

3. **Vendor Coordination**: Liaise with vendors such as caterers, florists, photographers, and audio-visual technicians to ensure all services are provided as per the event requirements.

4. **Budget Management**: Develop and manage event budgets, ensuring expenses are within allocated funds and seeking cost-effective solutions where possible.

5. **Timeline Management**: Create detailed event timelines and schedules, ensuring all tasks are completed on time and the event runs smoothly.

6. **Client Communication**: Serve as the primary point of contact for clients, providing regular updates, addressing concerns, and ensuring client satisfaction throughout the planning process.

7. **Marketing and Promotion**: Assist in marketing and promoting events through various channels to attract attendees and ensure successful turnout.

8. **On-site Coordination**: Oversee all aspects of events on-site, including setup, registration, guest management, catering, entertainment, and troubleshooting any issues that may arise.

9. **Team Management**: Coordinate with event staff and volunteers, assigning tasks, providing direction, and ensuring everyone understands their roles and responsibilities.

10. **Post-Event Evaluation**: Conduct post-event evaluations to gather feedback from clients, vendors, and attendees, and identify areas for improvement for future events.

**Skills and Qualifications**:

- Excellent organizational and time management skills.
- Strong attention to detail and problem-solving abilities.
- Effective communication and interpersonal skills.
- Ability to work well under pressure and handle multiple tasks simultaneously.
- Creativity and resourcefulness in event planning and execution.
- Proficiency in event management software and Microsoft Office suite.
- Previous experience in event planning or hospitality industry is often preferred.
- A bachelor's degree in hospitality management, event planning, marketing, or a related field may be required for some positions.

Overall, the Event Coordinator plays a crucial role in ensuring the success of events by meticulously planning and coordinating all aspects of the event from conception to execution.

**Job Types**: Full-time, Permanent, Fresher

Pay: ₹15,000.00 - ₹20,000.00 per month

Schedule:

- Day shift
- Morning shift
- Weekend availability

**Experience**:

- total work: 3 years (preferred)

Work Location: In person

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