Field Executive

**Position Title**: Field Executive
**Department**: Events & Distribution
**Reporting To**: Event Coordinator / Project Manager
**Location**:Mumbai, kokan ( Rest of Mumbai ), Nashik, Pune, Kolhapur, Sanbhajinagar, Amravati, Nagpur**
**Travel Requirement**: Extensive (within and outside the assigned district, including overnight stays)

**1. Objective**

To execute and support on-ground events and distribution campaigns for MHKC, ensuring effective implementation, community engagement, and timely reporting, while upholding professional standards and organizational values.

**2. Key Responsibilities**
- Execute on-ground events, awareness drives, and campaigns as per project schedules.
- Assist in pre-event setup, on-site registration, crowd management, branding, and post-event wrap-up.
- Ensure proper placement and visibility of branding and communication materials.
- Engage with local stakeholders, participants, and community leaders to ensure smooth coordination.
- Collect and share event data including attendance, media coverage, photos, videos, and participant feedback.
- Distribute project-related materials/information during events, adhering to defined protocols.
- Coordinate with vendors, volunteers, and local authorities as required for logistics and compliance.
- Submit event completion reports and expense statements within defined timelines.

**3. Monthly Work Structure**

**Field Work**:

- Minimum 18 days per month dedicated to on-ground execution (pre-event preparation, event day, and follow-up).
- Travel may include inter-district/state travel with overnight stays as necessary.

**Reporting & Desk Work**:

- 7 days per month allocated for report writing, uploading media, admin follow-ups, and planning.
- 5 days per month allotted as personal/off days.

**4. Expense Management & Reimbursements**

**Eligible Claims**:

- Travel (public transport or personal vehicle fuel, as per norms)
- Meals and lodging (if work requires overnight stay)
- Event-related purchases (with prior approval)

**Submission Guidelines**:

- Maintain a daily expense log with original bills.
- Submit the monthly reimbursement form to Accounts by the 1st of every month.

**5. Reporting & Documentation**
- Submit a **Daily Activity Log** during event fieldwork.
- Prepare and submit **Event Summary Reports** within 24 hours of each event, including:

- Event type, location, date, attendance
- Photos and videos
- Highlights, challenges, and feedback

**6. Code of Conduct**
- Maintain respectful and professional conduct with all stakeholders.
- Represent MHKC’s values, mission, and identity in a positive and neutral manner.
- Avoid any form of bias, favoritism, or conflict of interest.
- Timely and truthful reporting is mandatory. Any falsification will attract disciplinary action.

**7. Communication & Coordination**
- Maintain regular updates via calls or WhatsApp with the central desk.
- Immediately report any delays, travel issues, or emergencies during fieldwork.
- Coordinate actively for future event planning and execution needs.

**8. Leave & Absence Policy**
- All planned leaves must be approved in advance by the reporting authority.
- Emergency leave must be communicated at the earliest with proper justification.
- Uninformed absence from field days may negatively impact performance evaluations.

**9. Exit Procedure**
- Minimum 15 days’ written notice is required.
- Complete all pending documentation, report submission, and tasks.
- Return all company property and complete the handover process.
- Final settlement will be processed post-clearance from HR/Operations.

**10. Performance Review Criteria**
- Number and quality of events supported/executed.
- Effectiveness in coordination and problem-solving.
- Timeliness and completeness of reports and expenses.
- Adherence to travel and documentation protocols.
- Professional behavior and communication with team and stakeholders.

**Job Types**: Full-time, Permanent, Fresher

Pay: ₹20,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Food provided
- Provident Fund

**Language**:

- Hindi (preferred)

Work Location: Remote

Expected Start Date: 01/08/2025