Operations Assistant
6 days ago
**Job Overview**:
**Key Responsibilities**:
- **Calendar & Scheduling Support**
- Manage and update the CEO’s calendar, including scheduling meetings and reflecting changes tied to events and team priorities.
- Coordinate across time zones to ensure efficient scheduling and avoid conflicts.
- **Event & Team Coordination**
- Update event details and related documentation in SharePoint, ensuring accurate, real-time access for all team members.
- Collaborate with the events team to support planning and logistics for internal and external events.
- Provide administrative support for event execution, including communication and follow-ups.
- **Social Media & Website Updates**
- Support in creating and posting content on company social media channels.
- Assist in updating event pages and website copy to reflect the latest offerings and schedules.
- **Communication & Documentation**
- Facilitate coordination between teams, ensuring timely sharing of updates and action items.
- Maintain documentation, templates, and briefing materials across platforms like SharePoint.
- Assist with preparing light communication drafts, reports, or summaries as needed.
**Requirements**:
- 2-6 years of experience in operations, administrative support, or coordination roles.
- Prior experience supporting senior leadership is a plus.
- Strong written and verbal communication skills.
- Proven ability to work across multiple tools: Microsoft Office Suite, Google Workspace, SharePoint, Zoom, and social media platforms.
- Ability to work independently, handle multiple priorities, and maintain confidentiality.
- Willingness and availability to work US time zone hours.
**Skills** Required**:
- Familiarity with event planning and coordination.
- Experience in remote and fast-paced work environments.
- A proactive mindset and attention to detail.
- Experience with website content updates (basic CMS knowledge is a plus).
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