Strategic Occupancy Planner

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We are seeking an Occupancy Planning Manager to drive the client’s occupancy strategy and space management within the framework of corporate workplace programs, metrics and real estate strategy. This role will report to the Regional Occupancy Planning Director and partner closely with Portfolio Strategy and our Client’s Strategic Planning team. This role drives integration with relocation management, project management and facilities management functions. The manager also serves as the single point of contact for quality control in terms of consistency in planning processes, procedures and protocols, as well as workplace design solutions. The manager has 4 to 5 direct reports and is responsible for all aspects of people management for their team.
Role Purpose
To drive occupancy strategy development and implementation across Client’s Regional portfolio, including managing the supply, capacity, demand, and vacancy in support of short term and long-term headcount projections. Within the geography, identify how much space is currently available, workplace strategy impact to overall demand, and what are projected space needs based on headcount forecast and business requirements by group.
What this job involves
Ensure the client’s high-level real estate strategies and programs are reflected in proposed occupancy plans and options by understanding the client’s regional portfolio composition, business requirements and organizational occupants.
Act as main point of contact for occupancy planning initiatives and escalations
Serve as manager to a regional team of occupancy planners
Lead special, ad-hoc planning analyses
Establish migration plans that support real estate decisions and timing in partnership with move and project management. use data, analytical insights and strong problem-solving skills to develop and present multiple space scenarios to stakeholders and gain alignment.
Develops stacking diagrams of current and future state based on three-year headcount forecast Partner closely with Portfolio Strategy and real estate partners to anticipate and understand the requests coming from different client groups, assess the space options available and develop options that account for competing priorities and requests. This requires strong relationship management skills along with dealing with very sensitive information.
Applies and validates the finance approved top-down headcount projections by business unit for a rolling, three-year planning horizon and partners with Portfolio Strategy team
Analyzes the client’s portfolio and identifies opportunities to optimize space for all orgs within the existing and committed portfolio
Tracks and reports projected versus actual headcount by organization
Develops city and site-specific occupancy strategies with GREF Leadership and Portfolio Strategy
Reports the current and forecasted supply and capacity for a rolling three-year timeframe
Collects preliminary program requirements for each Org/Team (by building, if necessary)
Develops migration plans and sequencing of org level moves based upon portfolio churn
Incorporates occupancy strategy into long-term strategy documents to clearly articulate impacts to city, site and org-level allocations
Develops stacking diagrams of current and future state based on three-year headcount forecast
Obtains alignment organizations’ agreement to migration and stacking plans
Coordinates scope and phasing schedule for project implementation based on stacking plans and migration strategy
Ensures planning is aligned with corporate guidelines, and that all scenarios support forecasted growth and organization requirements
Recommends and applies space policies/standards, procedures and protocols
Educates and ensures compliance on planning and space policies/standards, procedures and protocols
Reports and maintains quarterly org-level space allocation plans
Review Site Audit Data (including seat assignments, occupancy, vacancy, labs & equipment) and partner with local Space Planner for validation needs/timing - MAC
Supports the Agile Workplace program through analysis of badge data and utilization studies to inform planning recommendations
Facilitates c