Accounts Executive

**Job Summary**:
We are looking for a dynamic and experienced Account Associate to join our finance team. This role is ideal for individuals who have a solid foundation in accounting and at least 2 years of experience in handling key accounting functions. You will be responsible for managing accounts receivables and payables, vendor relations, generating invoices, filing GST returns, and maintaining accurate financial records. A strong understanding of accounting software (especially Tally), Excel, and bookkeeping principles is essential.

**Key Responsibilities**:

- **Accounts Receivable & Payable Management**:

- Oversee the timely and accurate processing of accounts receivable and payable transactions.
- Track and reconcile customer and vendor accounts, ensuring accurate documentation of payments, receipts, and outstanding balances.
- Communicate with clients and vendors regarding outstanding invoices and payment issues, ensuring timely collections and payments.
- Prepare aging reports for receivables and payables and escalate overdue balances to the relevant departments or management.
- **Invoice Generation & Processing**:

- Generate and issue invoices to clients in accordance with agreed-upon terms.
- Ensure that all invoices are accurate, complete, and issued in a timely manner.
- Review purchase orders and vendor contracts to verify the accuracy of vendor invoices before processing for payment.
- Assist in the preparation of credit notes, adjustments, or refunds as needed, and ensure proper documentation is in place.
- **GST Filing & Compliance**:

- Assist in the preparation and filing of GST returns (GSTR-1, GSTR-3B, etc.) in compliance with statutory deadlines.
- Ensure all GST-related transactions are accurately recorded, and tax credits are properly claimed.
- Reconcile GST payments and returns with accounting records to ensure accuracy and compliance.
- Stay updated on any changes to GST laws and guidelines and ensure the company’s compliance with all tax obligations.
- **Vendor Management**:

- Act as the primary point of contact for vendors, ensuring strong and professional relationships are maintained.
- Coordinate with vendors to ensure timely delivery of goods and services and resolve any payment or invoice discrepancies.
- Perform periodic vendor reconciliation to ensure that payments are accurate and up-to-date.
- Ensure that all vendor payments are processed in a timely manner in accordance with the company's payment policies.
- **Bookkeeping & Financial Record Maintenance**:

- Maintain accurate and up-to-date financial records on a daily, weekly, and monthly basis.
- Post journal entries, track expenses, and ensure all transactions are recorded in a clear and organized manner.
- Ensure proper documentation and filing of financial records, including invoices, receipts, payments, and other transaction-related documents.
- Support the accounting team with month-end and year-end closing processes.
- **Excel Data Management & Reporting**:

- Utilize Excel to track and manage accounts data, including accounts payable/receivable reports, cash flow analysis, and balance sheets.
- Prepare financial reports for management using advanced Excel functions, such as pivot tables, VLOOKUP, and other formulas.
- Assist with the preparation of ad-hoc financial reports, cash flow forecasts, and budgeting analysis as needed.
- **Reconciliation & Financial Analysis**:

- Perform regular reconciliations of bank statements, vendor statements, and intercompany accounts to ensure accuracy.
- Support in preparing monthly, quarterly, and annual financial statements.
- Assist in preparing financial analysis reports to identify trends, irregularities, and areas for improvement in financial operations.

**Skills & Qualifications**:

- **Experience**: Minimum of 2+ years of experience in accounting or finance, particularly with accounts payable, accounts receivable, and bookkeeping.
- **Minimum Education**: Bachelor's degree in Commerce (B.Com) or a related field.
- **Certifications**: Any accounting certifications such as CA Inter, CPA, or equivalent would be an advantage (not mandatory)
- **Accounting Software**: Proficiency in accounting software (Tally preferred) and MS Excel, including the use of advanced functions (e.g., pivot tables, formulas, etc.).
- **GST Knowledge**: Strong understanding of GST laws and filing procedures, with hands-on experience in preparing and filing GST returns.
- **Attention to Detail**: Ability to handle large volumes of financial data accurately and without errors.
- **Communication Skills**: Strong verbal and written communication skills to liaise with vendors, clients, and internal teams effectively.
- **Time Management**: Excellent organizational skills and the ability to manage multiple tasks and meet deadlines consistently.
- **Problem-Solving**: Strong analytical skills to identify and resolve discrepancies in financial records.

**Desired Traits**:

- **Proactive & Indepe