Workplace Assistant

**Experience**: 0-2 Years

**Location**: Kormangala, Bangalore, India

**About Us: BIG AIR LAB**is a cutting-edge AI startup dedicated to pioneering transformative solutions in enterprise automation and predictive analytics, challenging the status quo, and building the future of intelligence through innovative technology and a relentless pursuit of excellence. We need an enthusiastic and meticulous individual to ensure our physical office environment operates flawlessly, supporting employee productivity and maintaining our vibrant company culture.

**Why Join BIG AIR LAB?**
- **Be the Engine**: You will be the central point ensuring our state-of-the-art office runs smoothly, directly impacting the daily efficiency and morale of our world-class engineering and AI teams.
- **Culture Curator**: You will be the face of our office, responsible for the initial impression and ongoing experience that defines our collaborative and fast-moving startup culture.
- **Ownership and Growth**: This is a high-autonomy role where you’ll own core operational processes, offering rapid professional development and cross-functional exposure in a leading AI company.
- **Modern Environment**: Help manage a dynamic and supportive workspace that is essential to our innovation and speed.

**Role Overview**

The Workplace Assistant is responsible for the overall smooth functioning and aesthetic of the office environment. This role is a critical front-of-house position, requiring exceptional interpersonal skills to manage visitors, vendors, and staff needs while maintaining meticulous organization of supplies, facilities, and physical logistics.

**Key Responsibilities**

1. Office and Facility Management
- Serve as the first point of contact for all visitors, ensuring a welcoming and secure environment, and managing the reception area.
- Oversee the daily condition of the office (cleanliness, maintenance, common areas), identifying and addressing facility issues promptly.
- Manage the office budget for non-IT consumables, ordering, tracking inventory, and ensuring all pantry, stationery, and utility supplies are stocked and organized.
- Coordinate incoming and outgoing mail, courier services, and local delivery logistics.

2. Vendor and Financial Administration
- Act as the primary liaison for key office vendors, including catering, cleaning services, facility maintenance, and security.
- Manage vendor invoices, verify service delivery, and submit documentation for timely processing to the finance team.
- Handle petty cash administration and reconciliation for minor office expenses.

3. Employee Logistics and Support
- Directly support employee onboarding by preparing workspaces, coordinating the setup of new desks, monitors, and basic equipment with the IT team.
- Schedule and prepare meeting rooms, ensuring AV equipment is operational for internal meetings and external client calls.
- Assist in organizing internal events, weekly team lunches, and company-wide celebrations.
- Process basic travel and accommodation bookings for executives and staff as needed.

**Required Qualifications**
- 0-2 years of hands-on experience in office administration, front desk, or a facility support role, preferably within a startup setting.
- Excellent professional communication skills (written and verbal) with a customer-service orientation.
- Strong proficiency in Microsoft Office/Google Workspace, particularly spreadsheets for inventory tracking and calendaring.
- Demonstrated ability to multitask, prioritize tasks efficiently, and problem-solve under pressure in a fast-paced setting.
- A proactive mindset with a keen eye for detail and aesthetics, ensuring the office consistently presents a professional image.

**Competitive Benefits**
- Highly competitive salary package with performance-based incentives.
- Health & Wellness coverage
- Work-Life Balance with Generous Paid Time Off (PTO) package.
- Excellent Work Culture

Pay: ₹200,000.00 - ₹300,000.00 per year

**Benefits**:

- Provident Fund

Ability to commute/relocate:

- Koramangala, Bengaluru, Karnataka: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- Are you an immediate joiner
- Current CTC?
- Expected CTC?

**Experience**:

- workplace assistant: 1 year (preferred)

Work Location: In person