Operation & Admin Executive

1 week ago

Tiruchchirappalli, India ScopeHR Services Full time

**Job Location**: Trichy

**Education Qualification**: Any under graduate degree with working experience of having managed teams for at least 5 years.

**Job Description -**
- Coordinating closely with the HQ leads of:

- Finance
- IT
- Production Heads
- CEO
- Manage Production targets on the ground
- Manage HR activities
- Monitoring time sheet of employees
- Management of Leave
- Forwarding profiles / references to HQ
- Coordinating with all teams
- To take care of facilities management, admin activities at office.
- Coordinating with local vendors for office and staff requirements
- To act as a bridge between HQ and zonal office
- Manage Operation
- Support all front office activities including calls, couriers and client interfacing
- Assist with general company operations and administration
- Serving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
- Answering and forwarding incoming phone calls
- Checking voice mail daily and informing required team members
- Receiving and sorting daily mails/deliveries/couriers
- Coordination (Meetings, Interviews, Room availability etc)
- Maintaining Vendor lists.
- Coordinating with the HR, Operations and Facilities Management Team whenever required
- Manage production
- Follow up of client deliverables within the team
- To conduct weekly meeting with in the group
- Coordinate with RPs, PICs and GLS at HQ
- Monitoring timesheets and keep control on it
- Interfacing with the other RPs of the tax department to ensure there is a smooth flow of work from the various production teams to the RPS
- To effectively plan the work flow, in-take so as the projects are worked on throughout the year
- To ensure timely turnaround.
- Ensure the firm wide client deliverable
- Money due extension
- Estimated tax
- Advance tax
- Extension E filing
- Tax Return filing
- E-file Status report
- Notice Tracker
- Other Managerial activity
- Maintain the Trichy Team members rotational visit to head office
- Maintain the Head office members visit to Trichy visit
- Manage Local finance
- Maintain petty cash and keep track on expenses
- Coordinate with HQ finance team
- Sending weekly budgets for cost management and have weekly calls with the HQ Finance team
- Assisting HQ finance team for additional support on invoice, EL preparations, etc
- Get used to a system of maintaining cash vouchers and approving the reimbursements spent by the team members with proper supporting
- Maintain separate accounts in Tally/Zoho as branch accounts so it will easy to pull reports from the accounting software rather than maintaining in excel

**Requirements**:

- Excellent communication skills (Written and Verbal).
- Ability to be resourceful and proactive in dealing with issues that may arise.
- Good in Microsoft Office would be an added advantage.
- Ability to organize, multitask, prioritize and work under pressure.

Work from Office*

Day shift

**Job Types**: Full-time, Regular / Permanent

**Salary**: Up to ₹450,000.00 per year

Schedule:

- Day shift

Ability to commute/relocate:

- Tiruchchirappalli, Tamil Nadu: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- total work: 1 year (preferred)

**Speak with the employer**

+91 9962622929

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