Admin Executive

2 days ago

Andheri Mumbai Maharashtra, India Stellar World School Full time

1. Administrative Operations
- Oversee daily campus operations, including student arrival and dispersal.
- Ensure implementation and compliance with school-wide policies, IB guidelines, and

administrative SOPs.
- Coordinate with academic leads on arrangements for field trips, picnics, annual day,

sports events, and other school programs.
- Manage petty cash and maintain transparent records of all school-level financial

transactions.
- Maintain the Google Drive structure, shared folders, and organize digital records

efficiently using MS Word, Excel, and other productivity tools.
- Maintain an up-to-date inventory of school stationery, learning materials, and essential

consumables.

with professionalism and empathy.

2. Staff Supervision
- Supervise housekeeping, security, teaching attendance, and support staff rosters.
- Ensure daily housekeeping readiness through rounds; address service delivery issues.
- Support the academic team in managing schedules, availability, and basic HR functions.
- Promote a culture of accountability, punctuality, and supportiveness.

3. Student Services
- Conduct daily school walkthroughs in coordination with the Facilities Manager to

identify and report repairs, ensuring resolution in a timely manner.
- Liaise with the uniform vendor, ID card service provider, and cafeteria for updated

student counts and timely delivery.
- Work closely with the school nurse to:
○ Maintain updated health records.

○ Monitor known student allergies.

○ Ensure the infirmary is stocked in accordance with approved guidelines.
- Support student enrolment, fee collection (academic, transport, and after-school

activities), and ensure accuracy of data entered into the School MIS system.

4. Compliance & Reporting
- Ensure timely submissions and accurate data entry into SARAL, UDISE, and other

required educational/government portals.
- Maintain all school documentation per regulatory guidelines and audit-readiness

standards.
- Prepare periodic reports for the HOS, Admin Head, and Governance Board as

required.

5. Communication & Community Relations
- Act as a liaison between the school and external stakeholders including parents,

vendors, and local authorities.
- Ensure timely communication of important updates, events, and circulars.
- Represent the school positively in community events or when interacting with external

visitors.

Pay: ₹45,000.00 - ₹75,000.00 per month

Application Question(s):

- What is your last/current salary?
- What are your expectations?
- How soon can you join us?

**Experience**:

- School Admin: 3 years (preferred)

Work Location: In person

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