Front Office Executive

3 days ago

India Futurism Full time

ID: 380 | 1-5 yrs | India, | Pune | careersRole: "Front Office Executive"

Experience required : 1 to 5 years

Education Qualification:
Graduate : Any Graduate.

PG - Any PG course or PG not required.

Industry: IT-Software / Software Services

Job Description and Responsibilities:

- Greet and welcome visitors in a friendly and professional manner
- Answer, screen and forward incoming phone calls, taking messages as necessary
- Manage and distribute incoming and outgoing mail, including courier services
- Manage the reception area, ensuring it is clean and tidy at all times
- Schedule and manage conference rooms and appointments as required
- Provide general administrative support to the company as required, including data entry, filing, and photocopying
- Receive and process orders for office supplies and equipment
- Assist with event planning and coordination as needed
- Handle customer inquiries, complaints and issues in a timely and professional manner.
- Taking care of Travel arrangement such as hotel bookings/cab arrangements.
- Facility Management includes AC, Electricity, Water, Pest control, Fire System.
- Maintaining attendance records of employees (Late mark, half day, leave etc.). Taking care of Cab Facility.
- Handing Petty Cash, Making payment vouchers. Processing & forwarding all vendor Invoices for Payment to Finance Dept.
- Assist with all other office administrative duties like : Printing of ID Card, Visiting Card, Bank account opening and accordingly handling queries.
- Perform other related duties as assigned

**Requirements**:

- Graduate in any stream. Knowledge of administrative and clerical procedures
- Minimum of 1+ year of relevant work experience in a receptionist or customer service role
- Excellent English verbal and written communication skills
- Strong customer service skills, with a friendly and professional demeanor
- Proficient in MS office.
- Ability to multitask and work well in a fast-paced environment
- Strong attention to detail and organizational skills
- Ability to maintain confidentiality and handle sensitive information
- Prior Experience working in an IT organization required.

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