Operational Assistant

2 weeks ago

Remote, India Bamboo Works Full time

**Operational Assistant**

We’re looking for a highly organized, financially savvy, and proactive **Operational Assistant** to streamline our backend operations, manage invoicing and time tracking, and bring essential structure to our fast-moving firm. At Bamboo Works, an international recruitment and staffing firm, you'll take full ownership of financial operations, document administration, and contract management, vital to our day-to-day efficiency. This isn't just an admin role; we need someone with a sharp mind, a strong backbone, a knack for accounting, and an obsession for details. If you're the person who brings calm to the storm and ensures nothing falls through the cracks, your contributions will be crucial for our growth.

**What You'll Be Doing**:

- ** Administrative Support**
- Manage documents, trackers, and operational workflows.
- Oversee and audit Hubstaff time tracking for all contractors and external staff.
- Prepare and send client contracts using established templates.
- Track key deadlines and ensure critical actions are followed up on.
- ** Financial Operations**
- Own and manage the invoicing process — ensure all hours are invoiced correctly and on time.
- Assist in processing salary and contractor payments while keeping records organized and up to date.
- Support with finance-related admin: receipts, documentation, reconciliations, etc.
- Proactively spot and resolve payment delays, discrepancies, or red flags.
- ** Research & Coordination**
- Support with ad hoc projects, market research, and executive reporting.
- Help manage calendars, reminders, and weekly execution checklists

**Who You Are**:

- ** Education**: Bachelor’s degree or higher in Finance, Accounting, Business, or a related field.
- ** Experience**: Proven experience in administrative, financial operations, or operational support roles.
- ** Organizational Skills**: Strong analytical and organizational skills - you're the one who sees the problem before anyone else notices it.
- ** Invoicing Expertise**: Experience handling complex invoicing operations.
- ** Independent & Resourceful**: Takes initiative and figures things out without waiting for full instructions.
- ** Thrives in Chaos**: Stays focused and efficient even when priorities shift quickly.
- ** Detail-Obsessed**: Never misses a follow-up, deadline, or formatting error.
- ** Communication**: Professional communication skills, both written and verbal.

***Nice to Have**:

- Background in staffing, outsourcing, or recruitment operations.
- Confident enough to hold founders and stakeholders accountable when needed.
- Experience working in international, fast-paced startup environments.
- Experience calculating financial metrics like burn rate, runway, churn, LTV/CAC, etc.
- Familiarity with tools like Notion, Google Workspace, Hubstaff, ClickUp, Xero/QuickBooks.

**Why This Role?**
- Part-time or Full-time
- Remote position in PH Timezone
- Salary: $1000+ (Flexible depending on experience)

**Recruitment Process**
- Initial Interview
- Final Interview

yLdUUX4BEh

  • Operations Assistant

    3 days ago

    Remote, India Posh Textiles Inc. Full time

    USA based Furnishing Fabrics company seeks a new Operations Assistant for our growing company. As we continue to expand, there will be many opportunities for growth from within. We are looking for someone who is a TEAM PLAYER and always strives for growth. The Operations Assistant will have primary responsibility of providing coordination assistance between...

  • Clinical Operations Assistant

    3 days ago

    Remote, India Pinnacle Global Group Full time

    **Job Title**: Clinical Operations Assistant **Location**: Remote **Working Hours**: UK business hours **Note**: We are looking for experienced Clinical Operations Assistants with prior experience working for UK companies and handling UK clients. **Job Purpose**: The Clinical Operations Assistant will support the Bio-Sample and Logistics team with a range...

  • Business Operations Assistant

    11 hours ago

    Remote, India EU Tech Chamber Full time

    The European Technology Chamber is a registered NGO that enables European companies to use their technologies for the benefit of Europe and mankind - following our vision "Technology obliges". As Europe’s leading tech network, we are constantly enlarging our team to serve our network even better. We are currently building our team and now searching...

  • Assistant Supervisor

    11 hours ago

    Remote, India Ehive wave Full time

    Position: Assistant Supervisor Role Summary: The Assistant Supervisor supports the Supervisor or Manager in overseeing daily operations, ensuring workflow efficiency, maintaining quality standards, and fostering a productive team environment. This role acts as a bridge between frontline staff and management, providing guidance, resolving issues, and helping...

  • Personal Assistant

    2 days ago

    Remote, India The Rescue Federation Full time

    **Job Title: Personal Assistant** Join The Rescue Federation, a fast-growing healthcare startup, as a Personal Assistant, and become the right hand of our leadership team. If you are organized, proactive, and tech-savvy — this is your opportunity to gain real-time experience in operations, executive support, and strategic coordination. **What You'll...

  • Assistant Supervisor

    2 days ago

    Remote, India HEAL REACH Full time

    **Key Responsibilities** - Assist the supervisor in managing day-to-day operations and staff activities. - Monitor employee performance and provide constructive feedback. - Ensure compliance with company policies, safety guidelines, and operational procedures. - Help coordinate work schedules, tasks, and assignments. - Train new employees and support...

  • Executive Assistant

    3 days ago

    Remote, India Dynamic Accounting Solutions Inc Full time

    **Overview** **Responsibilities** - Provide executive administrative support, including managing schedules, coordinating meetings, and handling correspondence. - Maintain and manage the Outlook Calendar for executives, ensuring all appointments are scheduled efficiently. - Transcribe meeting notes and prepare reports as needed. - Operate phone systems...

  • Administrative Assistant

    11 hours ago

    Remote, India Simpled International Education Full time

    Job Title: Administrative Assistant Location: Remote Company: SimplED About Us: SimplED is a forward-thinking educational technology company dedicated to providing innovative solutions to enhance learning experiences. Our mission is to simplify education through cutting-edge technology and exceptional support. We are seeking a dynamic and organized...

  • Administration Assistant

    3 days ago

    Remote, India Co-Worker Technology Full time

    **Job Title**: Administration assistant **Location**: India (Remote) **Overview**: Seeking a Junior Administrative Assistant with strong MS Office skills and communication abilities to support office operations. **Responsibilities**: - Provide administrative support. - Manage calendars and appointments. - Prepare documents and correspondence. - Maintain...

  • Assistant Supervisor

    11 hours ago

    Remote, India S.S.ENTERPRISES Full time

    Hiring for Assistant Supervisor Post Responsibility: We are looking for an Assistant supervisor to join our fast-growing team. Develop financial and operational analysis and processes. Identify client's needs and develop plans. Work with clients’ teams to execute the plans to achieve great financial results. Hiring for Assistant Supervisor...