Purchase Officer

**General responsibilities
- Comply always and fully with LIN SCAN HSE requirements
- Be quality conscious (dynamic approach towards quality improvement and aim at getting things right first time)
- Maintain confidentiality, integrity and safeguard LIN SCAN trade secrets
- Respect and support fellow employees at all times
- Respond to changes positively (technical advancements as well as organizational adaptations)
- Act in such a manner that LIN SCAN’s reputation is highly respected
- Be results-oriented; alert others timely when a task may not produce the required result for LIN SCAN’s final product
- Follow LIN SCAN’s Process Flow Charts and interact with other departments when required
- Assure timely and accurate reporting to LIN SCAN IT Department
- Identify training requirements

**Key Responsibilities & Authorities**
- Handling Purchasing
- Stores material receiving
- Submit GRN to accounts
- Attend purchasing related audit
- Attend meeting with suppliers
- Handling petty cash procurement
- Transportation request from logistic dept for delivery & material exit
- Send RFQ & collect quotes
- Purchase requisition creation
- Item code creation
- Purchase order creation
- Approval request & follow up with accounts
- Give feedback if there are any concerns regarding LPO to approval person such as price discrepancies, payment terms etc
- Delivery follow up with supplier
- Pre-payment request from accounts
- Preparing price comparison for account approval reference
- Payment follow up with accounts
- Search new suppliers for procurement
- Supplier registration & get approval from QC
- Request supplier creation from accounts
- Update approve supplier list
- Filing all purchase orders along with quotes for audit purpose
- Negotiation with suppliers regarding delivery time, discount, payment terms, etc
- MTC/DO/Invoices reconcile for QC/Accounts purpose
- To create work order
- Execute other tasks as assigned by Supervisor.

**Competency Requirements**
- _
Communication_: Creates and encourages two-way communication opportunities; demonstrates and promotes positive work relationships; proactively addresses and manages conflict and disputes; works to achieve constructive resolution. Speaks clearly and persuasively in positive or negative situations; listens and gets clarification. Responds well to questions and requests.
- _Written and verbal Communications_: Writes clearly and informatively, presents data effectively. Expresses the ideas in a clear way.
- _Character_: Demonstrates unquestionable integrity in every aspect of work and dealing with others. Consistently models desired behaviors and values established by the company. Respects diversity of perspective in discussions and demonstrates an inclusive style. Demonstrates concerns for job safety for self and others.
- _ Collaboration_: Effectively builds and maintains partnerships with staff at all levels across the company. Contributes to team and company success. Maintains flexibility and reacts to change appropriately.
- _Safety and security_: The individual fully observes safety and security IT procedures and uses equipment and materials properly.
- _ Planning/organizing_: The individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans.

**Accountability**
- Responsible for working with the suppliers, following up on deliveries, clearing ports and borders, municipality and main supplier issues for concentrate, raw material, spare parts, and Marketing Equipment Management parts.

**Skills/Experience**:

- Technical purchase knowledge
- Post Graduate with 3-5 years of experience in similar position
- Experience and good knowledge of the market (customers, systems, providers)
- Knowledge of English language, working knowledge of Arabic would be an advantage

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