Front Desk and Admin Assistant

6 days ago

Pune Maharashtra, India GladOwl Full time

**Job Information**:
Industry
- AdvertisingDate Opened
- 24/06/2024City
- PuneProvince
- MaharashtraCountry
- IndiaPostal Code
- 411045**About Us**:

- GladOwl A Digital Leader - Best Digital Marketing Agency in Pune, brings forth a host of services like digital marketing, lead generation, web development, content development, and visual design.
- Lead on the management of day to day operational matters associated with Company.

**Duties & Responsibilities**:

- Arrange internal and external transportations for Director.
- Perform all other ad hoc tasks assigned by the Director
- Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary.
- Manage Director’s travel arrangements (including visas/accommodation).
- Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
- Maintain Director’s office systems, including data management and filing.
- Maintain records of Director’s contacts.
- Greet and welcome guests/visitors as soon as they arrive at the office - Direct visitors to the appropriate person and office
- Answer, screen and forward incoming phone calls
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
- Receive, sort and distribute daily mail/deliveries
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook)
- Order office supplies and keep inventory of stock
- Update calendars and schedule driver’s trips.

**Requirements**:

- Graduate in any relevant field
- Proven work experience as a Receptionist, Front Office Representative or similar role
- Hands-on experience with office equipment (e.g.printers)
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude

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