Executive Assistant for Hyderabad Location

1 week ago

Kukatpally Hyderabad Telangana, India eLuminous Technologies Full time

Hello Friends ,
Experience on Global calendar management,International Travel management and purchase Order are must

JD for Personal Assistant

**Responsibilities-**

Job Roles and Responsibilities:
Calendar & meeting management:

- Scheduling meetings with stakeholders (Internal, External & Global).
- Preparing and managing internal and external correspondence on routine matters
independently.
- Coordinate and schedule in-person and remote interviews for the function
Managing on-boarding and off-boarding of associates and vendors:

- User ID request for internals/external in collaboration with HR/IT
- Hardware, access card, photo ID card request, arranging for stationery and desk keys
- Coordinating with internal stakeholders to on board associates.
- Coordinating with stakeholders off board associates (surrender of ID card, credit card and IT
assets, asset de-allocation, user ID deletion).
- Collecting training manuals and additional project/knowledge assets issued
Managing foreign travel requests for associates:

- Taking care of visa process for associates and make necessary travel arrangements
- Covering / Invitation letter.
- Matrix and forex request and getting the forex letter approved.
- Travels (starting from VISA (Covering and invitation letter) insurance, tickets, surrender
through forex.
Providing Executive Assistance to client by:

- Managing calendar, meetings, other administrative to-dos
- Scheduling meetings
- Reading and analysing incoming invoices, submissions, and approving on tool or distributing
them as needed.
- Arranging for travel and hotel for any official visits
- Coordinate with internal stakeholders and collate, analyse and report on routine
presentations / reports
- Assist in any additional work as assigned with minimum supervision
- Proactively communicate any challenges and identify potential solutions
Expenses and POs:

- Raising of POs, GRNs, chasing invoices etc.
- Expenses submission and tracking
Team support:

- Team mailing lists - create
- Team charts refresh
Desired Education, Skills and qualifications:

- Graduate in any stream
- Experience with Executive assistance and administrative duties

Pay: ₹10,007.81 - ₹45,174.11 per month

Schedule:

- Day shift

**Experience**:

- total work: 5 years (preferred)

Work Location: In person

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