O&m Coordinator

2 weeks ago

Ahmedabad Gujarat, India Artha Energy Full time

Role Definition- O&M Coordinator - Supports overall backend operations, documentation, and coordination for multiple solar O&M sites.- Responsibility Deliverable Contract & Documentation ManagementClient Coordination & Query ResolutionPayment & Inter-Department CoordinationBackend Operations & Reporting-
- Tasks & Activities-
- O&M Proposal and Contract Renewal : Draft and format new O&M proposals and renewal documents.
- Track contract expiry dates and initiate renewals in advance.
- Coordinate with business, legal, and finance teams for approvals.
- Maintain signed agreements in both hard and soft copies. Documentation Management (Hard & Soft Copies ) : - Create and maintain filing systems for all O&M documents.
- Scan, label, and upload documents to Asset Connect or shared drives.
- Conduct monthly document audits to ensure completeness and accuracy.
- Retrieve documents as and when required for audits or client reference Coordination with Legal Department : Share draft agreements with Legal for review.
- Track agreement review and approval status.
- Follow up for notarization or stamping where required.
- Keep record of executed agreements and circulate final copies to relevant teams.- Coordinate with performance analysis and O&M site teams for input data. Payment Follow-up & Internal Coordination : - Prepare payment status tracker for all clients.
- Coordinate with Finance/Accounts for receipt confirmation. HOTO Documentation Follow
- up : Track HOTO status for new and ongoing projects.
- Coordinate with Project team for pending document collection.
- Verify completeness of documents before O&M handover. Client Meeting Coordination : Arrange monthly, quarterly, and yearly meetings with clients and ensure reporting readiness.-
- Prepare MOM (Minutes of Meeting) and circulate after meetings. Procurement, Admin & Travel Desk Coordination : Follow up for materials, logistics, and travel arrangements for O&M operations.-
- Measurement Metrics-
- 100% renewal of contracts before expiry. All agreements uploaded to Asset Connect within 2 working days of execution. Payments followed up within 2 working days of due date. 100% MIS updates by defined timeline HOTO documentation completed before O&M handover.Skills: documentation tally erp coordinate meetings
- hoto documentationo&m praposal

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