Workplace Occupancy Planner

JLL supports the Whole You, personally and professionally.
**Key Responsibilities**:Space Planning**:
Develop and implement space planning strategies to optimize space utilization and layout efficiency.
Collaborate with internal and external stakeholders to understand space requirements and develop functional floor plans.
Prepare and update space allocation guidelines, design standards, and occupancy metrics.
Conduct workplace assessments to identify opportunities for improvement and propose innovative space solutions.
**Occupancy Management**:
Oversee the tracking and management of occupancy data and metrics, including occupancy rates and utilization statistics.
Monitor lease expirations, occupancy dates, and provide proactive planning to ensure smooth transitions and mínimal downtime.
Liaise with internal departments and external vendors to coordinate moves, adds, changes, and furniture reconfigurations.
Ensure compliance with space utilization policies, safety regulations, and industry standards.
**Stakeholder Management**:
Collaborate with internal business units, real estate teams, architects, and external consultants to understand space requirements and align plans accordingly.
Act as a liaison between the CRE team, facility management, and business units to meet space needs and resolve occupancy-related issues.
Provide guidance on space planning best practices and present recommendations to stakeholders.
**Technology and Tools**:
Leverage space management software and technology tools to develop accurate space plans, track occupancy data, and generate reports.
Stay abreast of industry trends and emerging technologies related to space planning, occupancy optimization, and workplace innovation.
**Budgeting and Reporting**:
Develop and manage budgets related to space planning activities, furniture procurement, and occupancy costs.
Prepare regular reports on space utilization, occupancy trends, and key performance indicators (KPIs) for management review.
**Qualifications and Skills**:
Bachelor’s degree in architecture, Interior Design, Facility Management, or a related field (master’s degree preferred).
Proven experience in space planning, occupancy management, or related roles within the commercial real estate industry.
Strong knowledge of space planning principles, workplace design concepts, and industry standards.
Proficiency in using space management software, Computer-Aided Design (CAD) tools, and Microsoft Office Suite including advanced Excel, Power BI and PowerPoint skills. Professional Certification in Advance Excel & Power BI is a MUST.
Excellent analytical and problem-solving abilities with attention to detail.
Exceptional communication and interpersonal skills to collaborate effectively with stakeholders.
Project management skills to manage multiple initiatives simultaneously and meet deadlines.
Knowledge of local building codes, regulations, and ADA requirements related to space planning and occupancy management.
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.