Occupancy Planner

JLL supports the Whole You, personally and professionally.

Occupancy Planner
Work Dynamics

What's this job involves
Role Purpose and Responsibilities

As an Occupancy Planner, you’ll be assisting with the development of migration plans and sequencing of group-level and individual moves as well as facilitate and/or resolve planning issues identified in customer planning meetings. You will ensure that planning is aligned with corporate guidelines, and that all scenarios maximize use of space. You will recommend, educate, and enforce space policies/standards, procedures and protocols and notify the client of customer requested exceptions. You will get familiar with space utilization methods and utilize cutting edge technologies to analyze utilization data to drive productive spaces.

In this role, a primary responsibility will be to prepare and update project status reports on actual seat demand versus projected seat demand at the building level and business unit level reporting out on the current supply and forecast inventory changes as required. You’ll be charged with assembling, updating, and reporting the top-down and bottoms-up seat count projections collected at the group-level for an annual planning horizon and work with the client to reconcile discrepancies from top-down projections, as well as track and report actual seat demand at the group level.

**Among other responsibilities, our Occupancy Planner will also**:

- Perform monthly site audits to ensure floor plans and seat assignment are up to date
- Provide feasibility test fits
- Develop space usage strategies for assigned and free address environments
- Generate and manage headcount forecasts
- Manage CAFM and Seat Reservation Technology Databases
- Supervise and coordinate moves to minimize business disruption
- Collaborate with client business unit leaders and JLL service line colleagues to implement projects
- Support project management administration in India
- Support the global occupancy planning team on local, regional and international initiatives

**Key responsibilities include**:
To be successful in this role, you should be able to ensure accurate reporting of information, and foster critical relationships between various individuals and organizations communication channels:

- Corporate Real Estate to review and resolve planning forecast requirements, concerns and issues;
- Business Unit leadership to collect headcount forecasts and resolve headcount forecast discrepancies between leadership's numbers and those collected at the group level;
- Corporate Finance group to gather top-down headcount and growth projections;
- Project management to review planning strategies that drive construction projects and support implementation of these projects;
- Move coordination and facility management teams to review and approve moves, develop migration plans and conduct facility audits;
- Other members of the occupancy planning team to ensure cross campus/portfolio strategy plans are developed

**Requirements**:
A Bachelor's Degree in Real Estate, Finance, Architecture, Design, Construction Management, or related field is required; also along with minimum of 3 - 5 years of experience in corporate environment.

Previous experience in move management, space/occupancy planning at a Tactical and Strategic level, plus experience with interior office renovations is highly desirable.

FM Systems or similar CAFM system experience also highly desirable.
You’ll need to be dynamic and technologically savvy and utilize software to support planning solutions and communicate ideas clearly with planning team and lines of businesses.

You will be successful if you have advanced skills in Microsoft Excel (pivot
table, vlook-up, cell calculations), and AutoCAD (basic test-fits and square foot calculations) along with CAFM/Space Data Management technologies.

Proficiency in Microsoft Office suite and ability to consolidate data and floor plans into Power Point
for presentations to client and lines of business is highly valued.

You’ll be effective in your role by learning to ask the right
questions to understand the underlying needs of our clients. You’ll discover how to be proactive and innovative with solutions for your stakeholders.

Excellent communication skills are important - both written and spoken - and we’ll expect you to work independently, multitask, and manage your time to meet deadlines. You keep on top of things as you’ll often need to reorganize your time day to day, to deal with your team’s changing necessities and requests. Flexible working hours as management is based in the US.

An individual with strong interpersonal skills with an ability to interact with executive level external and internal clients will be successful in the role. Most importantly, you’ll want to work as part of a diverse supportive and talented team.

Behavioural Competencies
- Think Big - Thinks strategically, simplifies the complex, solves complex probl